Reimbursement (Receipt) Payment
【1】MY予算TOP screen
Select the “伝票” (payment form) for the budget you wish to carry out.
【2】Payment Form Entry ”伝票入力” screen
＜Important Notes＞
Please submit one application with one purchase source.
Budget selection table ”予算選択表”
Select the “費目” item that corresponds with the expenditure details.
Purpose / Use / Reason ”目的・用途・理由”
Enter the reason for reimbursement of expenses.
Include any special mentions regarding the purpose of the application.
Remarks right ”備考右”
Enter the name of the purchasing source.
Amount ”金額”
Enter the amount on the invoice
Transfer bank (bank receiving transferred amount):”振込先”
Select the log-in account’s (researcher) own bank account from “教職員.”
The displayed bank account is the “給与口座,” or payroll account. If you wish to designate a bank account other than your payroll account, please consult the respective APS of your campus.
Details ”内容”
Fill in the name of the product in specific terms in the top row.
The bottom field is to be completed by administration, so it is not to be filled in by the laboratories.
A．Adding additional lines ”行追加”
When selected, an additional input box appears in the “品名入力” product name field.
Multiple receipts can be entered consecutively.
For each set of data, you will need to select the most relevant category that the expenses to be funded falls under (in blue letters).
Attachment ”添付”
On the attachments page shown in “6.添付画面,” attach the invoice, etc., then click “実行” to upload.
For paper receipts and delivery slips affixed with a delivery inspection seal, they should be scanned in color and the data saved in PDF, or other appropriate format.
To comply with the Electronic Books Preservation Act, please convert all data into color, not black and white versions.
The original paper receipts that have been converted to data should be submitted to APS or retained by researchers till September of the following year.
Click ‘保存’ to save.
Click ‘送信’ to submit.
【Important Notes】
If it is difficult to convert paper receipts and other documents into data such as PDF files of scanned color copies, or if it is difficult to upload such file attachments to Dr.Budget, you may submit the paper documents together with the “支払依頼書” (payment request form) generated via the procedures described below.
○How to generate a Payment Request Form
Select “保存+印刷” at the bottom of the Payment Form Entry screen to save and print.
Print the PDF file of the “支払依頼書” (payment request form) displayed.
APS will also handle the entry of information into Dr.Budget, continuing the same operations for each campus as in the past. In such cases, please confirm the procedures with the APS of the respective campus.
【How to delete ”伝票” (payment form) 】My予算TOP screen
Select the “伝票” (payment form) for the budget you wish to delete.
【How to delete ”伝票” (payment form) 】伝票screen
Click ‘削除’ to delete
Click ‘OK’ to delete