C-1_Invitation Application

【2-A】Invitation business trip application: Left portion of the screen

1. “出張期間” (period of travel) / “日数” (number of days of travel) / “機内泊数” (number of nights spent in-flight)

• The start and end dates of the invitation business trip should be indicated in the “出張期間” (period of travel) field.

• If overnight stay on flights is required, enter the number of nights spent in-flight under the “機内泊数” field.

2. “出張者” (traveler) / “所属” (affiliation) / “職名” (job title)

• Use the “検索” (search) function to select entries for each of the “出張者” (traveler), “所属” (affiliation), and “職名” (job title) fields under “義塾教職員以外” (non-Keio faculty or staff member).

  • ”出張者”（Traveler）: Edit your entry manually after selecting “義塾教職員以外” (non-Keio faculty or staff member).

  • ”所属”（Affiliation）: Edit your entry manually after selecting “義塾教職員以外” (non-Keio faculty or staff member).

  • ”職名”（Job title）

    • Select either “その他（A相当）” (other: Category A) or “その他（B相当）” (other: Category B).

    • Either selection is acceptable.

  • For details, please refer to “(Reference) Screen Image for Business Trips by External Parties🔗”  

3. “出張種別” (type of business trip)

   • Click “検索” (search) and select the applicable type of (invitation) business trip.

4. 申請種別 (application type)

   • Select “国内出張他” (domestic business trip, etc.)

5. “用務国” (destination country)

   • Select the country to be visited on the invitation business trip.

   • In most situations, you should select “日本（国内)” (Japan: Domestic). However, if the place of business is overseas, select the appropriate country.

   • If the invitation business trip involves visiting multiple countries, select one main country. Enter this country along with the other countries visited in the “6.都市名” (names of cities) column.

6. “都市名” (names of cities)/“招聘目的” (purpose of invitation)

   • ”都市名”（Names of cities）: Enter the names of the cities visited on the invitation business trip.

   • ”出張目的”（Purpose of business trip）: Enter the reason for the invitation business trip.

7. “安全保障輸出管理” (security export control): Select whether or not the trip is subject to security export control regulations.

8. “パスポートローマ字” (passport name written in alphabetic characters)/“出張者連絡先” (contact information of traveler)/“保険証券送付先” (insurance policy mailing address)

   • You do not need to write anything.

9. “備考” (comments)

   • If travel expenses are to be disbursed from two or more funds, please indicate in the “備考” (comments) field which period (of business activities) corresponds to which fund.

10. “行程表” (itinerary)

    • Enter the itinerary for the invitation business trip

    • You can add multiple rows for the same date if multiple locations were visited on that date.

    • You are not required to fill in the itinerary at the initial time of application for invitation business trips, since this information is only required when you apply for travel expenses.

11. “謝金支払予定” (honoraria to be paid out)

    • Check this box if there are honoraria to be paid out for this invitation business trip.

12. “添付” (attachments)

    • Attach required documents (such as invitation letters, etc.)

    • Refer to the Keio University Manual for Use of Funds for details

13. “送信” (submit): Click to complete your application.