(Example Situation) Business Trip Sponsored by Multiple Funding Sources

There are cases where business travel expenses are reimbursed by multiple funding sources, such as when the traveler first visits a place of business for Fund A, and then another place of business for Fund B, on a single business trip.
This section will guide you through the application process for business travel expenses drawn from multiple funding sources.

Under “経費申請入力” (enter expenses application): In most situations, you should select “旅費” (travel expenses).

”規程宿泊・旅費”（Stipulated amounts for accommodation fees and travel expenses）
1. Select the “規程宿泊” (stipulated accommodation fees) and “日当” (per diem) icons.
2. The amounts for accommodation fees and per diems will each be automatically calculated according to the number of nights (days of travel) you edited in “1. 出張期間” (period of travel).
In addition to the above, enter the details of other payments to be made by Fund A as per usual.

Enter the code of the budget you wish to disburse from among the allocation destination codes.

The selected budget will be displayed in the “申請予算変更” (modify budget of application) column.
Select the “旅費” (travel expenses) tab in the “経費申請入力” (enter expenses application) row.

You will be directed to the expenses tab for the budget selected in “申請予算変更” (modify budget of application).

Edit the duration of business to that related to Fund B.
In this example, the end date of Fund A business activities coincides with the start date of Fund B business activities on December 12. This is important because it is necessary to amend the automatically calculated amount of the per diem, as indicated below.

Stipulated amounts for accommodation fees and per diems
1. Select the “規程宿泊” (stipulated accommodation fees) and “日当” (per diem) icons.
2. The respective amounts will be calculated based on the period of travel.
  - In this case, the end date of Fund A business activities coincides with the start date of Fund B business activities on December 12, which results in an excess in per diem being calculated. Hence, it is necessary to enter one day’s worth of per diem under the “減額” (reductions) column.
In addition to the above, enter the details of other payments to be made by Fund B as per usual.

If you apply for reimbursement from a different budget than the one selected in the business trip application, it will be marked with “他” (other) under the “追加/予算” (additions/budgets) column.

Confirm that you have completed all your needed expenses applications. Even if the “完” (completed) symbol is not displayed under the “状況” (status) column, you may enter “2. 出張報告” (business trip report) once you have completed all your travel expenses applications.

In the case of a business trip involving multiple funding sources, please list clearly in your business trip report the details of your activities as they pertain to each respective fund (only for the funds that require business trip reports).

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