Local Transportation Expenses

【2】Travel expenses application: Entry of common sections

1. ”実行区分”（Category to be executed）: As a general rule, select “通常支払” (ordinary payment).

2. ”出張期間”（Period of travel）

• Enter the date(s) on which business is to be conducted.

• If you are applying for transportation expenses for multiple days in a single application, please ensure that all days are covered within the range of dates entered.

3. ”出張種別”（Type of business trip）

• “近郊” (local) is set as the default.

4. ”資格”（Qualifications）

   1. “旅費資格（大）” (travel expenses qualification: large)

• “近郊” (local) is set as the default.

4. 2. Click “検索” to search.

   3. Select the “資格コード” (qualification code) for the applicable position.

A. “資格名称” (name of qualification)

• • You can select the position by entering the job title in this field.

5. ”行先”（Destination）

• Enter your destination (including the prefecture and municipality).

• If your trip spans multiple days, enter the date of visit and destinations for all days involved.

• If you are unable to fit all the information in this field, you may attach a separate document with the required details.

6. ”目的”（Purpose）

• Enter the purpose of your visit.

• If your visit spans multiple days and you are unable to fit all the information in this section, click on “詳細” (details) to enter the information for each date.

7. ”出張者”（Traveler）

• Enter the name of the traveler.

• For Keio faculty and staff members, you can search by faculty/staff ID number.

• For students and other personnel, select “義塾教職員以外” (non-Keio faculty or staff member).

【3-1】Travel expenses application: Searching routes on Ekispert (1)

1. Budget selection table: Select “近郊交通費” (local transportation expenses).

2. Click on the “駅すぱあと” (Ekispert) icon.

【3-2】Travel expenses application: Searching routes on Ekispert (2)

1. ”日付”（Date）: Select the date for which you wish to find a route

2. ”時刻 / 出発・到着”（Time of departure and arrival）

• Select the time you plan to board (or boarded).

3. ”出発駅”（Departure station）

   1. Enter the departure station and click “検索” to search.

   2. Select the appropriate option from the list of possible stations displayed.

   3. Click “選択” to select.

4. ”到着駅”（Destination station）

   1. Enter the destination station and click “検索” to search.

   2. Select the appropriate option from the list of possible stations displayed.

   3. Click “選択” to select.

5. ”経由駅”（Transit station）

• If you wish to specify a transit station, select it in the same way as the departure and destination stations.

6. ”検索条件の詳細設定”（Detailed search settings）

• If you have any other search conditions, select them.

7. Click on “経路探索（選択）” (search route: select).

【3-3】Travel expenses application: Searching routes on Ekispert (3)

1. Click “選択” to select the appropriate route.

A：Diagram of route

• Scroll down to view a detailed route diagram.

• (Regular) commuter allowances for commuting sections are automatically deducted.

B：”戻る”（Return）

• • If you wish to modify your search conditions, click “戻る” to return to the previous screen.

C：Regular commuting section

• Fare amounts will not be reflected for routes that overlap with regular commuting sections.

【3-4】Travel expenses application: Searching routes on Ekispert（4）

1. ”経路・根拠”（Route and the reasoning behind that route）

• The selected route and fare amount will be displayed.

2. Click “決定” to make your selection.

【3-5】Travel expenses application: Searching routes on Ekispert（5）

1. The “Ekispert” icon will become highlighted and the “上段：内容” (upper row: details) and “下段：事務入力” (lower row: details of business) will be filled in.

   • Clicking either row will copy the information to your clipboard, which you can then paste in other apps for reference.

2. ”振込先”（Transfer bank (bank receiving transferred amount)）

   • When you click the “→” arrow icon, the transfer bank (first account for receiving salary) of the traveler listed in “出張者” can be selected. Unless there is no account registered, be absolutely sure to select a bank account.

   • If you wish for the payment to be transferred to an account other than the “給与第一口座” (first account for receiving salary), or if there is no bank account registered for the traveler, please select a transfer bank separately by clicking “検索” (search). If you do not have a bank account registered or wish to have payments transferred to a new account, please register or attach the transfer bank information on Dr.Budget.

   • If you wish to have payments transferred to a student, and their transfer bank is not displayed, please register their bank account through K-Support.

   • In principle, if the user logged into the system is not a faculty or staff member, the only bank account information that will come up by searching “学生他” (student or others) will be that of the account holder in question. If you wish to have payments transferred to a student, please indicate their student ID number, or if you wish to have payments transferred to another bank account, please register or attach their transfer bank information on Dr.Budget.

【4】Travel expenses application: Vendor/tatekaebarai payments

• Details for payments made to vendors or tatekaebarai payments (payments to be reimbursed at a later date) can be entered through travel expenses application.

1. “費目” (item of expenditure)

• Select the appropriate item of expenditure from the “予算選択表” (budget selection list).

2. ”支払金額”（Payment amount）: Enter the payment amount.

3. ”振込先”（Transfer bank）: Select the transfer bank.

• If you wish to have payments transferred to a student, and their transfer bank is not displayed, please register their bank account through K-Support.

• In principle, if the user logged into the system is not a faculty or staff member, the only bank account information that will come up by searching “学生他” (student or others) will be that of the account holder in question. If you wish to have payments transferred to a student, please indicate their student ID number, or if you wish to have payments transferred to another bank account, please register or attach their transfer bank information on Dr.Budget.

4. ”上段：内容”（Upper row: Details）

• Enter payment details, etc.

5. “添付” (attachments)

• Attach invoices and other supporting documents as necessary.

【5】Travel expenses application: Submission

1. When you have completed all entries, click “送信” to submit your application.