Ordering of Equipment and Low-Cost Equipment
(Excluding Orders through Amazon Business)
Important
Expenditures for consumable goods of 1 million yen or more per order using public funds had previously been considered institutional orders, but as of the 2023 academic year, this is no longer the case.
For equipment orders of 5 million yen or more per order, please follow the guidelines listed in the page titled “1発注500万円以上の発注手続き” (Procedures for Expenditures That Cost 5 Million Yen or More Per Order), which can be accessed from the side menu .
Follow the guidelines in this page for ordering equipment and low-cost equipment at the University Co-op.
For equipment and low-cost equipment orders made through Amazon Business, please follow the instructions under the page “Equipment and Low-cost equipment (amazon business)” found in the side menu.
【1】MY予算TOP
Select the icon for purchases and procurements “調達” for the budget you wish to enter information for.
【2】Entering purchase information”調達入力”（1）
Select “備品発注” for equipment orders
Select “発注先” (order to [vendor]) and “振込先” (order payee)
If the same company is displayed multiple times, select the topmost choice among the relevant listed companies. If there are no registrations, leave the field blank.
If the fields for “発注先” (order to [vendor]) and “振込先” (order payee) are the same, select “→ (right arrow).”
Provide a detailed reason in “購入理由” (reason for purchase).
For cases where you cannot obtain estimates for equipment orders of 200,000 yen or more, enter the reason that you chose the vendor in the same box.
If the estimate does not include information for the contact at the company where you are placing the order, enter this information (email address is preferred).
Enter the estimate number for “見積書No.”
Enter the unit under “単位” and the estimate amount (lowest price) under “見積金額（安価なもの）.”
Enter the product name of the goods requested for purchase under “品名” (or if it comes in a set, “Set of XX,” etc.).
Enter the size/specifications of the goods requested for purchase under “規格形式・仕様.”
Select the location where the purchase order is to be installed or placed. Make your selection by using the “検索” (search) button in the field for “設置場所” ( placement/installation location). Enter the specific location in “設置テキスト” (for example, “Room XX, X Floor”).
【3】Entering purchase information”調達入力”（2）: Attaching files
When you select “添付,” or attach, the page will open the Attach Files page.
Attach the documents below and click the button “実行” to upload and proceed.
Estimate(s) (For equipment orders of 200,000 yen or more: Include estimates from two companies or more)
Product catalogs, etc.
【4】Entering purchase information”調達入力”（3）: Saving and submitting
When you have finished entering all the information and attaching all the documents, save your progress by clicking on the save button, “保存”.
Click “送信” to send and submit the data.