Digital Campus by Swank

Overview

This is a streaming video collection of popular film titles

For more on the collection see: http://libguides.fau.edu/digital-campus-boca

Vendor Admin Site

Main portal url - http://digitalcampus.swankmp.net/fau287697

For Login details see: Google Doc

Cataloging Method

Previously, titles were cataloged using provisional records. However, as the popularity of the collection has grown and the platform has improved, the collection is now cataloged with OCLC records. Generally speaking, we'll wait until another school or the vendor has made the OCLC records available, but the records may also be derived from other formats or other vendor specific records.

Since Disney titles do not get cataloged, it is important to track which titles are Disney. There is inventory in this Google Sheet:

https://docs.google.com/a/fau.edu/spreadsheets/d/1sm_CQZOGm8nYFkeE2AUGBVXUp7Jo9siX0CRUQxn7rzM/edit?usp=sharing

Inventory of titles is available here:

file:///Z:\GenLoad\DigitalCampus%20(Swank)\First%20Big%20Batch\Maintenance\maintainSwankDC_FY18.xlsx

Access Points

All films in the collection should have a 710 2# $a Swank Motion Pictures, Inc. This will make the films retrievable in Aleph by a Names search (-XYZ, Auth).

TKRs

See ReadMe.md file in Z:\GenLoad\DigitalCampus (Swank)\ReadMe.md

Notes

Disney titles do not get cataloged.

DEPRECATED AS OF 10/20/2017 - ALL EXTANT MARC 540 NOTES WERE REMOVED

Cataloged records should in an FAU specific 540 note (with $5FBoU and $5KEEPFA) to say:

$aFaculty should see link for more information.

$uhttp://libguides.fau.edu/digital-campus-boca

$5FBoU

$5KEEPFA

Monthly Maintenance

Part 1

1) Check the admin page for new titles

2) Export all titles from the "Links" page

3) Import results into the "New Title Check" tab on the Marc Record Title.xlsm

4) Run the macro (Press the button)

5) filter any newly found titles

6) check for any removed titles by filtering the "Matching Data" tab.

Part 2

See files here: Z:\GenLoad\DigitalCampus (Swank)\First Big Batch\Maintenance

1) Download the Z39.txt file and use it to run a z39 search in MarcEdit

2) Load the export settings to extract the key fields from the MARC

3) Populate the spreadsheet to look for newly found OCNs

4) Evaluate the scores and if valid

5) For any valid found new records, compare against the file here and update.

"Z:\GenLoad\DigitalCampus (Swank)\First Big Batch\Maintenance\MARC Record Titles.xlsm"