Manage-21 Notes

Manage-21 is used to make global changes. One very common usage is to update the structure of a URL. Aleph will print out the found URLs indicating that they'll be deleted if no other setting is selected. However, the manage-21 adds a few erroneous spaces in the URL string. So for example, www.someURL.com becomes www.someURL. com. This can result in invalid URLs. Below are a list of find and replaces that can help remove the erroneous spaces.

**This is not a procedure but rather notes - it has not been approved

• 1. Run the manage-21 (in do not update database mode) on the set of BIBs for which you want to change the URL. Be sure to include the FBoU code in the search under Subfield and Contents

  2. Get the print out and update the doc numbers to include the 0 prefix

  3. Clean up the mistaken updates (see table above)

  4. input the correct URLs (sandwiched between the $$y and $$5 values

  5. This file will be used for the manage-18.

     1. it should have the following columns:

        • BIB

        • 856 tag (making sure to leave a space for a second indicator if it doesn't exist, eg: "8564 ")

        • L

        • URL Update string

     2. save the file

     3. upload it to UXU01/Scratch

  6. Run the manage-21 in update mode

  7. Run the manage-18

For notes on global changes with special characters:

https://fclaweb.fcla.edu/content/how-do-i-run-global-change-using-restricted-character-eg-question-mark-or-comma