Purchasing

For administrative support with purchasing, please contact the administrative assistant assigned to your research group according to the Administrative Support webpage.

Delegating authority

Delegating authority for purchasing specialty gases and general regular supplies for labs

In an effort to streamline the process of procurement of specialty gases and general regular supplies for our labs, we are recommending that you provide Frank Lopez and your admin with a written statement delegating your authority to them to purchase items up to a certain dollar amount when needed in your lab. This will ensure a smoother, more efficient procuring process and potentially avoid delays in receiving authorization for orders.

The statement should be specific about which account to charge the items, any restrictions you may have, and the financial limits. Please see the example below.

If any of your lab areas use procurement assistance from Frank or one of the Admin staff please consider delegating procurement authority. You can simply cut and paste the example above and email to Frank and/or your Admin.

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Sample template:

Dear Frank and Kimberly:

I agree that Research Technician Francisco Lopez and Sr. Administrative Assistant Kimberly Tighe have my permission to order, procure, and charge equipment and supplies to my DOE grant (GR012345), up to $500 per order (before shipping) for the purpose of maintaining adequate supplies in my lab areas, where written justifications are not required.

This authority will remain in effect until the end date of the grant, or when revoked in writing by me.

Best,

Signature of PI