A/V & Meeting Room Setups

Below are instructions for the A/V in our two meeting rooms (WL-216 and WLC-245). To use a meeting room, please check the meeting room calendars for availability and make a reservation with your administrative support staff member.

Note for administrative staff: When trying to book a room that is controlled by another department, please use 25Live first, and then if the room is not there please use https://yalecollege.yale.edu/academics/directory-duss-assistants-and-registrars to find contact information for the undergraduate registrar for that department. If you don’t know what department is in what building, then email classrooms@yale.edu for the FAS Registrar’s office and they can either book the room for you, if it is one they control, or will let you know what department to contact.

2022 Yale Physics event planning guide

Catering and food delivery tip policy from Yale Physics

Up to 10% - Drop off
10% -15% - Drop off and setup
Up to 20% - Full service.

WL 216 room configuration study

WL216.pdf

WL-216 & WLC-245 instructions

(FALL 2023) WRIGHT Lab AV equipment guide 216 V1

(SPRING 2024) WRIGHT Lab AV equipment guide WLC 245

Apple TV instructions

Apple_TV.docx

Logitech Phones

Logitech_Phone.pdf

Front and common room displays - changing slideshows

Remote Access (try this first):

Open anydesk. (Download at https://anydesk.com/en/downloads/mac-os)

2. In the "Enter remote address" text field, enter the ID.

Atrium (Seminar) Display (2nd floor): 650 844 828

Lobby (Main) Display (1st floor): 754 380 650

3. Press connect and enter the password

4. When finished, click the red X in the upper toolbar to disconnect.

Physical Access:

Obtain bluetooth keyboard and mouse from WL 220-C (if you have wired equipment, plug them in to the mac mini USB ports attached to the back of the display).
Make sure keyboard and mouse are both powered on, using the power switch on each. The power switch on the keyboard is on the left-hand side edge of the keyboard.
If not connected already, connect bluetooth keyboard to the display by pressing the yellow 1 button
Log on to Mac mini with the password

Once signed in:

Use Safari to log on to Box. (You may need your phone to enable the Duo access.)
Go to Physics Department-->SPL Display --> current slideshow file and download it.
Open slideshow.
Select all slides (on left).
Go to Document -> Slideshow settings -> and check the following boxes: Automatically play upon open, Loop Slideshow, and Restart Slideshow if Idle for 15 Minutes.
Go to "Animate" and choose Start Transition "Automatically" with Delay 5.00 s

Press play.