A/V & Meeting Room Setups

Below are instructions for the A/V in our two meeting rooms (WL-216 and WLC-245).  To use a meeting room, please check the meeting room calendars  for availability and make a reservation with your administrative support staff member.

Note for administrative staff: When trying to book a room that is controlled by another department, please use 25Live first, and then  if the room is not there please use https://yalecollege.yale.edu/academics/directory-duss-assistants-and-registrars to find contact information for the undergraduate registrar for that department. If you don’t know what department is in what building, then email classrooms@yale.edu for the FAS Registrar’s office and they can either book the room for you, if it is one they control, or will let you know what department to contact.

2022 Yale Physics event planning guide

2022 Yale Physics event planning guide

Catering and food delivery tip policy from Yale Physics

• Up to 10%  -  Drop off

• 10% -15%   -  Drop off and setup

• Up to 20%  -  Full service.

WL 216 room configuration study

WL-216 & WLC-245 instructions

Apple TV instructions

Logitech Phones

Front and common room displays - changing slideshows

This procedure has changed. Please contact Seraphim or Victoria for more information. The new procedure will be documented soon. As of 11-05-2024 - only the Lobby needs to be manually updated.

To check if the default slideshow has been deployed click here. [requires Yale Network (including VPN)]

Remote Access (try this first):

1. Open anydesk. (Download at https://anydesk.com/en/downloads/mac-os)

2. In the "Enter remote address" text field, enter the ID.

Legacy - WLC 245 Display: 650 844 828

Legacy - Lobby (Main) Display (1st floor): 754 380 650

3. Press connect and enter the password

4. When finished, click the red X in the upper toolbar to disconnect.

Physical Access:

1. Obtain bluetooth keyboard and mouse from WL 220-C (if you have wired equipment, plug them in to the mac mini USB ports attached to the back of the display).

2. Make sure keyboard and mouse are both powered on, using the power switch on each.  The power switch on the keyboard is on the left-hand side edge of the keyboard.

3. If not connected already, connect bluetooth keyboard to the display by pressing the yellow 1 button 

4. Log on to Mac mini with the password 

Once signed in:

1. Use Esc to get out of the current slideshow.

2. Use Chrome to log on to Box. (You may need your phone to enable the Duo access.)

3. Go to Physics Department-->SPL Display --> current slideshow file and download it.

4. Open slideshow.

5. Select all slides (on left).

6. Go to Document -> Slideshow settings -> and check the following boxes: Automatically play upon open, Loop Slideshow, and Restart Slideshow if Idle for 15 Minutes.

7.  Go to "Animate" and choose Start Transition "Automatically" with Delay 5.00 s

5.  Press play.