Risk Level

Low

level 1

At school, or within the immediate local area.

For example: Sports events, fun days, nature studies, walk to a local park.

level 2

Off-site low-risk events occurring entirely in school time and finishing no later than 3 pm

For example: Zone sports, class trips to the museum

Mid

level 3

Off-site or on-site events occurring in one day involving risk assessed to be greater than that associated with the average family activity

For example: Water activities (apart from swimming sports), rock climbing

High

level 4

Events involving an overnight stay

For example: School camp

Organise a Low Risk Activity

These activities occur at school or in the immediate local area. It is a low-risk activity, such as a sports event, fun day, or trip to the museum.

At Gorge Road School, parents complete a blanket permission form at enrolment that gives consent for their child(ren) to participate in level 1 and 2 EOTC activities during their time at this school. Level 3 and 4 EOTC activities have separate specific consent forms. Check with the office that blanket consent has been given for each student in the class.

Follow this process to organise a level 1/2 activity.

Responsibility

Teacher

1. Decide on an activity to tie in with the curriculum.

2. Prepare and submit an event proposal form to the principal that outlines the activity, and a safety action plan.

Principal

3. Assess the proposal and approve/decline, as appropriate.

Teacher

4. Prepare a notification letter to parents and submit it to the principal.

Check with the office that consent has been given for each student in the class. You are also required to send a notification letter to parents, which may be used to request helpers, payment, or resources for the activity.

5.Make any necessary arrangements, such as booking bus transport. Inform the office staff and other people potentially affected by the students' absence from the classroom.

6. Organise parent help, as required.

7. Prepare a class list that includes current health information.

8. Consider requirements for special needs students.

Organise a Mid Risk Activity

Level 3 activities are on- or off-site events occurring in one day involving risk assessed to be greater than that associated with the average family activity, such as water activities, rock climbing, etc.

Follow this process to organise and run a mid risk activity.

Responsibility

Teacher

1. Decide on an activity to tie in with the curriculum.

2. Discuss the goals and objectives with the principal.

Complete the Event Proposal form and give it to the principal.

3. Make enquiries, tentative bookings, etc.

Complete a Safety Analysis Plan

Principal

4. Assess the proposal and approve/ decline it, as appropriate.

If a proposed event involves hazardous activities such as kayaking or rock-climbing, the principal will submit the Event Proposal form to the board of trustees for their approval. Other forms will need to be submitted with it, including a risk management plan, or a safety action plan.

Teacher

5. Obtain consent from parents.

6. Request and organise parent help.

7. Prepare and send home health profile forms for each person involved in the event.

8. Prepare a class list to record consent of student's home and emergency phone numbers.

9.Organise equipment and first aid kit.

Consider requirements for special needs students.

10. Organise transport.

11. Create a gear list and send it to parents.

12. Inform the office staff and other people potentially affected by the students' absence from the classroom.

Organise an Overnight Activity

Responsibility

Teacher

1. Decide on an activity to tie in with the curriculum.

2. Discuss the goals and objectives with the principal. Complete the Event Proposal Form and give it to the principal.

3. Make enquiries, tentative bookings, transport etc.

4. Prepare a budget.

Principal

5. Assess the proposal and approve/ decline it, as appropriate. Request more information if necessary.

Teacher

6. Complete Risk Analysis Management.

Principal

7. Assess the RAM and approve/ decline it, as appropriate

Request more information if needed.

Board

8. Assess RAM and approve/ decline it, as appropriate.

Request more information if necessary.

Teacher

9. Obtain consent from parents.

10. Request and organise parent help.

11. Prepare and send home Consent/ Health Forms for each person involved in the event.

12. Prepare a class list to record consent from parents,

student's home and emergency phone numbers

special requirements- dietary/cultural/ medical.

13. Create a gear list and send it to parents.

14. Organise meetings for involved adults as appropriate.

15. Organise school equipment and a first aid kit.

16. Inform the office staff and other people potentially affected by the students' absence from the classroom.

Reviewed 31/10/2022