Reporting and Recording Accidents and Incidents

Each school maintains an accident register which includes reports of all accidents and near misses involving students and staff. It is not a separate form, it is the collection of pages of the first aid log, reports of accidents and near misses, accident investigation forms, and records of notifiable injuries or illnesses. At this school the accident register is maintained by the office staff and kept in the sick bay or first aid room.

All notifiable illnesses, injuries, and incidents (near misses) must be reported to WorkSafe NZ by the fastest means available:

1. Telephone 0800 030 040

2. Complete the online Notifiable Event notification form

The chairperson of the board of trustees must be notified in the event of a death or notifiable illness, injury, or incident. Depending on the seriousness of the accident, and its effect on the school community, the school may need to employ the crisis management plan.

Accidents and incidents are recorded as follows:

Forms must be kept for 5 years after the report was made to WorkSafe NZ.

Students

Minor (not reported to parents)

• Record in the first aid log

Moderate (reported to parents)

• Record in the first aid log and/or SMS.

Notifiable Injury

• Record in the first aid log and/or SMS.

• (Notifiable Event notification form)

Employees, Visitors and Contractors

Minor & Moderate

• Record in the first aid log

Notifiable illness or injury

Reporting to WorkSafe NZ is the responsibility of the principal.

• Record on a WorkSafe Notifiable Event notification form.

• A notifiable injury or illness must be reported to WorkSafe New Zealand as soon as possible, and the completed form sent within seven days of the accident.

• This applies whether the employee is at work, or in another place as part of their work, for example, on a school camp or with a sports team.

Notifiable Incident (near miss)

Exposure to a serious risk from a notifiable incident but no actual injury or illness.

• Report on a WorkSafe Notifiable Event notification form.

If a hazard is identified through an accident or near miss it must be entered on to the hazard register.

Reviewed 31/10/2022