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Adjustment of Deadlines in Connection with the 2025 Midterm Election: Deadline of Completion of Requirements - 16 May 2025
Remember: Before applying for a university clearance, you will also need to apply for a faculty clearance.
Therefore, you should have an approved faculty clearance before you can apply for a university clearance.
Who can file for a University Clearance?
The following are the students who should file for a University Clearance*
Graduating students
Students withdrawing from the program
Students who will transfer to another university
Students applying for honorable dismissal
Students who will discontinue with their degree programs
*(based on the UPOU Academic Policies and Procedures Manual, March 2021)
The approved university clearance is a prerequisite for issuance of the following:
Official Transcript of Records
Diploma
Honorable Dismissal
Transfer Credential
Permit to Transfer
Important Information
Important Information
If the student has no valid and complete Official Transcript of Records (OTR) from the previous school attended, the processing of the university clearance will be put on hold until the student submits to the Records Section of UPOU-OUR the valid and original copy of the OTR.
The student must file a Faculty Clearance to his/her respective Faculty of Study before applying for university clearance.
For FED and FMDS students, download the Faculty Clearance Form and send it to:
FEd: fed-fsecsupport@upou.edu.ph
FMDS: fmds_student_support@upou.edu.ph
For FICS students, complete this online form, FICS Faculty Clearance form.
Failure to apply for a Faculty Clearance can result in delayed processing of university clearance.
A student who has been cleared from the university for the purpose of securing an Honorable Dismissal can no longer enroll in his/her previous program. However, the student can still apply for admission to a different UPOU program. The application shall be through the Online Application System (OAS).
Applying for Faculty Clearance
Step 1: Download the Faculty Clearance Form.
Step 2: Accomplish and sign the form. Once you have done this, send this via email to fed-fsecsupport@upou.edu.ph.
Step 3: Wait for the email from FEd that will contain your completely signed form.
Note: Once you have your approved faculty clearance form, you may apply for your university clearance.
Applying for University Clearance
Step 1: Student applies for University Clearance through the Student Portal and submits necessary document/s.
The document/s to be submitted depends on the reason for applying for a university clearance.
Step 2: Various UPOU units act on the submitted application for clearance.
The clearance shall be only approved by the Office of the University Registrar (final approver) if the following units have cleared the student of any deficiency/ies:
Office of the Student Affairs
University Library
Faculty Office
Records Section of the Office of the University Registrar
Step 3: Student receives email notification if the clearance submitted has been approved.
Step 4: Student downloads and prints the approved clearance form and certificate from the Student Portal.
NOTE: Processing of the University Clearance takes 21 working days. It may be longer if the student has deficiency/ies in any of the above UPOU units. The student must settle all deficiency/ies first before a clearance is granted.
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