Adjustment of Deadlines in Connection with the 2025 Midterm Election: Deadline of Completion of Requirements - 16 May 2025
Cross-Enrollment (also referred to as Cross-registration) refers to enrollment in another academic unit outside the home unit. The enrollment of cross-registrants is subject to the approval of the Deans through the Faculty/College Secretaries of the home unit and the accepting faculty/colleges.
Should you have plans to apply for cross-enrollment, please take note of the following:
Cross-registration of ACADEMIC subjects:
Cross-registration allows you to enroll in a full load in case the courses you need in your Plan of Study are not offered. You may cross-register for academic courses in other (residential) UP units or schools outside the UP System. There is a limit to the number of units that you can take outside the UPOU AA Program in order to graduate, this should be no more than 50% of the total academic units. (If you have already earned some of your units via Transfer of Credit, then be aware of this limitation when cross-enrolling.)
Do NOT request for cross-registration unless you meet either of these two conditions:
You may already be considered for graduation in the coming term and would have to take course/s which are currently not offered in UPOU.
You have no courses to take for the current term because you already took and passed them prior.
Cross-registration of NON-ACADEMIC subjects:
CWTS and PE units can be cross-registered in UP units or other Colleges or Universities provided that the UPOU and the other university allows for it. However, note that this is not highly advised because the UPOU might have some difficulty in receiving your grades from the other University.
Reminders if you plan to apply for cross-enrollment:
When you apply for cross-registration, you are asking the UPOU to request your target university to accept you as a student for a particular course. Because of this, your application for cross-registration goes from the Program Chair, to the Faculty Secretary, to the Faculty Dean, to the Office of the University Registrar, and then finally to the Vice Chancellor for Academic Affairs. Appreciate that this is quite a long process, spanning 4 offices in 2 different locations. Thus, if you wish to apply for cross-registration, you will need to:
Identify the course/s you wish to enroll in your target university.
Know the enrollment schedule of your target university, and
Allow for several weeks lead time so you will get your papers in time for the enrollment in your target university.
Your Program Chair might ask for your Plan of Study, among other things, before endorsing your application.
Any of the other officials mentioned may ask you for justification for cross-registration of your course/s.
Tuition subsidies and Scholarships may not be honored in your Target university.
Do note that enrolling in an academic course in another University also requires some complicated mathematics (hehe) because a semestral course usually straddles two UPOU terms, thus, your 12 unit maximum load for 2 terms will be affected.
How to apply for cross-enrollment:
Step 1: Download and accomplish the Permit to Cross Register Form.
Fill up and sign the form accordingly, along with the course/s you wish to enroll.
Step 2: Submit the accomplished Permit to Cross Register Form to the Faculty of Study (FEd, FICS, or FMDS). For FEd, you must email fed@upou.edu.ph and fed-fsecsupport@upou.edu.ph.
Step 3: Wait for an email from the Office of the University Registrar for the result.
Step 4: Secure the approval of the Dean and Registrar of the accepting UP unit.
Step 5: Complete the enrollment in the accepting unit during the prescribed registration period.
Step 5: Submit a copy of the final certificate of registration form (UP Form5 Dean's copy) to the Office of the University Registrar once registered:
The Registration Section
Office of the University Registrar
UP Open University
Los Baños, Laguna 4031 Philippines
After cross-enrollment:
Once you have received your grade/s in your cross-enrolled course/s, kindly note that you will need to send both the soft and hard copies of your completely signed Permit to Cross Register Form and True Copy of Grades (TCG) as soon as possible.
In sending the soft copies, you may email these to records@upou.edu.ph and cc fed-fsecsupport@upou.edu.ph, fed@upou.edu.ph, and aa-program-chair@upou.edu.ph.
In sending the hard copies, you may send these via courier to the aforementioned address.
For questions or follow-ups, you may contact fed-fsecsupport@upou.edu.ph. You may also refer to this AA Freshdesk Solution Article for further information.