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Travel Policy
Travel Policy
All travel must be in compliance with the University's travel policy, regardless of the funding source.
Consult the University's travel website for resources on purchasing: travel.umn.edu
As an individual traveling on University funding (i.e. non-sponsored or sponsored), you need to know these things:
Expenses are for valid University business-related purposes;
Expenses must be substantiated and documented;
Expenses must be approved by an authority other than the traveler;
Chrome River reimbursements must be turned in within 30 days to allow time for approvals before the 60 day deadline;
International travel must be registered.
Highlights:
● Reconcile Tcard within 60 days of purchase or request reimbursement within 60 days of the trip.
● Utilize the Pcard or Tcard on eligible purchases to avoid tax.
● Personal travel can be combined with business. Save price comparison at time of booking to ensure U isn’t funding personal expenses.
● Book Economy flights or equivalent. Upgrades allowed in special circumstances only.
● Lodging cannot exceed 150% of per diem rate unless conference lodging was pre-negotiated.
● Vacation rentals permitted with pre-approval in Request for Lodging Exception form and attached to reports.
● Car rentals when only necessary. Rent through Enterprise or National Car Rental
● Travelers may not share rooms with students or subordinates. If sharing, each traveler should pay for their own lodging and request itemized receipt.
● Travel booking resources on travel.umn.edu
● Christopherson Business Travel is an agency that saves you time. Book online using Concur.
Student Travel Funding
Student Travel Funding
The Department of Educational Psychology awards eligible students funding for student travel during the academic year.
Department student funding travel page (on public site for student reference)
Travel Card (TCard)
Travel Card (TCard)
Employees who travel are encouraged to apply for a TCard (University credit card that can be used for travel-related purchases). For complete information on the TCard, allowable and unallowable expenses, and reconciliation, review the CEHD FSO Sky Travel Card page.
PayingTravelExpensesJA.pdfInternational Travel Registry
International Travel Registry
University policy requires all faculty, staff, and students (including graduate assistants, residents, and fellows) to register their international travel before they depart. The International Travel Registry is part of the University's efforts to ensure that all travelers are prepared and educated about safe and healthy travel abroad. In addition, CEHD policy requires all faculty and staff traveling abroad to purchase the university health travel insurance. CEHD faculty and staff can use EFS 1000-12273-20956 for this charge.
Travel Questions
Travel Questions
Contact these individuals with questions:
Akanksha Nayyar, Purchasing & Operations Specialist for travel-related purchases.
Rochelle Hammer, Department Administrator for clarification on travel policies.
Angi Aune, Finance Professional for assistance with Chrome River reimbursements.
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