Timeline for invitations

Invitations for internal events should be handled by faculty and staff within the unit. Invitations for events that include anyone outside of faculty/staff/students should be requested six weeks in advance. 

Gather the following:

• Event name

• Date

• Time

• Location and/or Zoom link

• Event description (short and sweet, typically four of five sentence max)

• Who is the audience?

• Will you need the marketing and communications manager to distribute the invitations for you or will you forward them on?

  • If you want help with distribution, do you have emails or other contact info?

• RSVP link or (if you need one created) info to include in an RSVP form

• Bios and photos (if possible) of featured speakers

• Suggestions for photos or artwork to include in the invite (if you have them)

Advantages of using Zoom Webinars for registrations

Tip: If you have a larger event, Zoom Webinars not only offer excellent control over how people can participate, but developing  your registration form in Zoom Webinar allows you to automate your email reminders, saving everyone time and effort.