Payroll & Salary

I-9 employment verification

Every new employee has to be verified via the I-9 process before work can begin. Employees must present original (not scanned) documents. Examples of acceptable verification documents are SS card, birth certificate, passport. Other documents are accepted, but these are the most commonly used.  

Recent changes in monitoring of I-9 Employment Verification by the federal authorities has increased enforcement and doubled fines pertaining to immigration related offenses, including paperwork violations and unlawful employment of unauthorized workers. The I-9 form is a federally required document for ALL new employees, not limited to international employees. Federal penalties for paperwork violations of I-9's are increasing. Departments are expected to cover this expense, if there are violations. In addition to increased fines, I-9 audits have also been on the rise in recent years.

• All sections of the I-9 must be completed by the first day of employment.

• Employees may not begin work until their 1-9 is fully completed and turned in.

Effective immediately: If Section 1 and 2 are not completed by day 1, the employee may not begin work  and payroll will be stopped, until documentation is complete.  Note: The I-9 can be completed anytime after the job offer is accepted up to the first day of employment.

Contact Yosef Teka, HR Liaison

9-over-12 salary option

Faculty and P&A employees on a 9- or 10-month appointment can choose to be paid over 12 months if they meet the eligibility criteria. See CEHD's 9-over-12 Guidelines. 

The 9-over-12 payment plan must start at the beginning of the human resources fiscal years. To enroll, you must complete the 9-over-12 Memorandum of Agreement and submit the completed to epsy-hr@umn.edu by April 30. The department's HR team will ensure processing occurs in order to start 9-over-12 for the upcoming fiscal year. The memorandum only needs to be completed once, the first year the 9-over-12 plan begins.  

To stop the 9-over-12 process, complete the 9-over-12 Memorandum of Agreement and check the "Stop" box. Send completed form to epsy-hr@umn.edu.

Early terminations of your appointment, for any reason, may lead to overpayment, in which case, you would be required to pay back in full the overpaid salary. Review OHR guidelines for the 9-over-12 Plan for additional information.

Contact Yosef Teka, HR Liaison with questions and forms for 9-over-12 salary

Graduate assistant pay rates

The minimum graduate assistant rate of pay for the 2026-27 academic year is $27.95/hour.

Summer pay

Summer payroll dates run outside the regular nine month academic year. Summer salary is made up of instructional and/or research salary. 9-over-12 salary option does not impact the ability to receive summer research or instructional pay. Contact Alicia Vegell, department administrator to initiate summer research salary.

OHR Pay Calendars

Find appointment dates, payroll calendars and more at OHR's Pay Calendars web page.