HR (Payslips, Tax, P60 & P45 Info)

To work as a Student Mentor you must be a current student of The University of Sheffield and registered as a casual student worker with myJobshop.

Registration with myJobshop as a casual student worker happens when you first join the programme, and they will check your eligibility to work in the UK, normally at the first training session. Once you are registered as a casual student worker, you can work for other departments and teams in the University without the need to register again. As part of registration you will read the Registration Agreement for Casual Work, but this agreement can be found here. https://www.sheffield.ac.uk/hr/guidance/contracts/cwa

As a Mentor you will be asked to update your details with us on an annual basis, failure to do this will result in you being removed from the Access Student Ambassador mailing list.

Below you'll find lots of useful information regarding payroll, your payslips and tax allowance as well as key contact details for HR, Payroll and myJobshop.

Your Payment

Payroll

It should appear on your payslip and is sometimes referred to as your employee number. This will also be on your myJobshop record.

Payslips

Payslips will be sent to the address you indicated when you registered with myJobshop. If you are not receiving payslips, you will need to change your postal or email address registered with the University for casual work purposes, please email casualpayroll@sheffield.ac.uk and with your new details, contact the Jobshop and inform the Access Mentoring Team by emailing mentoring@sheffield.ac.uk.

Change to Bank Details

1. Email the Jobshop with your new details myjobshop@sheffield.ac.uk

2. Follow the instructions in this link https://www.sheffield.ac.uk/finance/staff-information/mymoney/mypay/casual-workers#details

TAX

Tax allowance

More than one job? You can split your tax allowance as appropriate for your circumstances. You need to contact HMRC directly by telephoning 0300 200 3300.

Change in Tax Circumstances

If your tax details change whilst you are registered as a casual worker you will need to update your details with HR and payroll. Please follow the instructions on this webpage

https://www.sheffield.ac.uk/finance/staff-information/mymoney/mypay/casual-workers#details

After Graduation

Actions for you when leaving:

Email hr-registration@sheffield.ac.uk and ask to be removed from the casual worker scheme.

Email casualpayroll@sheffield.ac.uk to request your P45 and include a postal address to send this to.

P45

You get a P45 from your employer when you stop working for them. It's a record of your pay and the tax that's been deducted from it so far in the tax year. It shows:

Your tax code and PAYE (Pay As You Earn) reference number
Your National Insurance number
Your leaving date
Your earnings in the tax year
How much Income Tax was deducted from your earnings

A P45 is only sent to you if we know that you are no longer a casual worker i.e. you are no longer accepting work and being paid by the University (including departments. You will only receive a P45 once all payments have been made.

P60

In the UK and Ireland, a P60 (End of Year Certificate) is a statement issued to taxpayers at the end of a tax year. You do not need to request this, it will be sent automatically.

Other Information

If you have any further queries regarding your status as a casual student worker, HR or payroll then please contact the member of staff in the Access Service you were employed by.

myJobshop - myjobshop@sheffield.ac.uk or Tel: 0114 222 0927

Casual Payroll - casualpayroll@sheffield.ac.uk or Tel: 0114 222 4975

Human Resources - hr-registration@sheffield.ac.uk or Tel: 0114 222 4491/4492