Information Management System (IMS) References

This manual covers the Alumni Management Module, which facilitates alumni engagement for RUB. It provides guidance on registering alumni, managing approvals, creating events, and accessing resources. The system simplifies alumni data management and enhances connectivity through real-time updates and communication tools, such as email notifications. Features include the creation of academic resources and event planning for alumni networks. By digitizing these processes, the module fosters a seamless experience for alumni interaction while maintaining a secure and centralized database.

The HRM Manual outlines the Human Resource Management Module, which streamlines recruitment, training, appraisals, and staff management at RUB. It details the functionalities for leave management, workforce planning, and employee evaluations. The system integrates data on employee lifecycle management, enabling seamless transfers, promotions, and separations. The manual highlights the use of online portals for HR processes, ensuring transparency, efficiency, and real-time access to records. It promotes systematic HR planning and enhances decision-making capabilities for HR administrators .

This manual provides a comprehensive guide to the Property and Inventory Management Module of the RUB IMS. It outlines procedures for managing fixed and consumable inventory, including requisitions, stock updates, goods transactions, and approvals. Designed for store managers and staff, the module enables streamlined tracking of inventory, supports automated record-keeping, and ensures efficient resource allocation. Users can requisition items, monitor stock levels, and manage transfers digitally. The manual emphasizes transparency and efficiency by digitizing traditional inventory processes, reducing paperwork, and facilitating real-time access to inventory data across the Royal University of Bhutan’s network .

The RUB-IMS Student Services Manual (SSM) centralizes student services management across RUB colleges, enhancing efficiency and data security. It integrates modules for counseling, disciplinary actions, hostel management, and extracurricular activities. Key features include real-time data integration, role-based access controls, and audit trails to ensure accountability. The manual emphasizes data accuracy, secure operations, and efficient communication to support decision-making and improve institutional operations.

The RUB-IMS PBM Manual outlines a centralized system for managing planning and budgeting processes across RUB colleges. It facilitates the creation of five-year plans, activity monitoring, budget proposals, re-appropriations, supplementary budgets, and withdrawals. The system enhances transparency, efficiency, and informed decision-making by integrating real-time data management, role-based access controls, and automated reporting. This approach minimizes errors, ensures accountability, and supports strategic alignment between the colleges and the Office of the Vice-Chancellor. The manual also provides step-by-step guidance for users to navigate the system effectively.

The RUB-IMS SSM provides a centralized system for managing various aspects of student services, ensuring efficient operations and secure data handling. It includes functionalities for disciplinary actions, counseling, hostel management, and tracking extracurricular achievements. This manual aims to enhance governance, streamline service delivery, and improve coordination across RUB colleges.