RUB-IMS Alumni Management Module (AMM) User Manual

Quality Assurance Documentation

Summary of the RUB-IMS Alumni Management Module (AMM) User Manual

The RUB-IMS Alumni Management Module (AMM) is a web-based system developed under the Royal University of Bhutan’s (RUB) Information Management System (RUB-IMS). It is designed to digitally manage alumni records, communication, networking, and event coordination for all RUB constituent colleges, including Gyalpozhing College of Information Technology (GCIT).

Summary of the RUB-IMS Alumni Management Module (AMM) User Manual

The RUB-IMS Alumni Management Module (AMM) is a web-based system developed under the Royal University of Bhutan’s (RUB) Information Management System (RUB-IMS). It is designed to digitally manage alumni records, communication, networking, and event coordination for all RUB constituent colleges, including Gyalpozhing College of Information Technology (GCIT).

Key Features of the Alumni Management Module (AMM):

1. Alumni Registration & Approval

• Graduates can register as alumni via an online portal.

• Colleges review and approve alumni membership applications.

2. Alumni Directory & Contact Management

• Stores and manages a comprehensive alumni database.

• Allows alumni to update their professional and contact details.

3. Alumni Communication System

• Alumni can send and receive emails within the network.

• Colleges can broadcast announcements to specific alumni groups.

4. Alumni Events Management

• Colleges can create, manage, and invite alumni to networking events, reunions, and career fairs.

• Alumni can RSVP and receive event updates digitally.

5. Resource Sharing & Career Support

• Alumni can access and contribute to shared academic resources.

• Facilitates job postings, mentorship programs, and career guidance.

6. Academic Help & FAQs

• Alumni can ask and answer questions, supporting peer-to-peer knowledge sharing.

• Colleges can create and update FAQ sections based on alumni queries.

7. Alumni Contributions & Engagement

• Encourages alumni to support their colleges through donations and mentorship.

• Provides a platform for alumni success stories and community involvement.

Importance of the RUB-IMS Alumni Management Module (AMM)

1. Enhances Alumni Engagement & Networking

• Provides a centralized digital platform for alumni to stay connected.

• Strengthens professional networking opportunities for graduates.

2. Facilitates Institutional Support & Career Development

• Connects alumni with job opportunities, industry partnerships, and further education prospects.

• Helps current students access mentorship, internships, and career guidance from alumni.

3. Promotes Efficient Alumni Communication

• Allows colleges to send updates, invitations, and newsletters to alumni.

• Provides a structured emailing and messaging system for professional communication.

4. Encourages Alumni Contributions & Institutional Growth

• Supports fundraising campaigns, donations, and community engagement projects.

• Recognizes outstanding alumni and showcases their achievements.

5. Streamlines Alumni Event Management

• Simplifies event planning, registration, and attendance tracking.

• Ensures alumni stay informed about reunions, networking events, and workshops.

6. Improves Data Management & Security

• Stores alumni records securely with role-based access control (RBAC).

• Ensures data privacy and compliance with RUB’s digital policies.

7. Strengthens University Reputation & Global Outreach

• Showcases alumni success stories, enhancing RUB’s credibility and impact.

• Supports international collaborations and academic-industry partnerships.

The RUB-IMS Alumni Management Module (AMM) is a crucial tool for maintaining strong alumni relations, career development, and institutional growth. By digitizing alumni engagement, communication, and resource sharing, it ensures a long-lasting connection between RUB, its graduates, and the global professional community.