RUB-IMS Human Resource Management (HRM) User Manual

Quality Assurance Documentation

Summary of the RUB-IMS Human Resource Management (HRM) User Manual

The RUB-IMS Human Resource Management (HRM) Module is an integrated web-based system developed by the Royal University of Bhutan (RUB) to enhance human resource planning, recruitment, employee management, and performance evaluation. It is designed to streamline HR operations across all constituent colleges, including Gyalpozhing College of Information Technology (GCIT).

This module supports HR planning, recruitment, promotions, training, payroll management, leave tracking, performance management, and employee records. The system digitizes HR functions, ensuring transparency, efficiency, and compliance with RUB regulations.

Summary of the RUB-IMS Human Resource Management (HRM) User Manual

The RUB-IMS Human Resource Management (HRM) Module is an integrated web-based system developed by the Royal University of Bhutan (RUB) to enhance human resource planning, recruitment, employee management, and performance evaluation. It is designed to streamline HR operations across all constituent colleges, including Gyalpozhing College of Information Technology (GCIT).

This module supports HR planning, recruitment, promotions, training, payroll management, leave tracking, performance management, and employee records. The system digitizes HR functions, ensuring transparency, efficiency, and compliance with RUB regulations.

Key Features of RUB-IMS HRM Module

1. Human Resource Planning

• Enables colleges to submit HR proposals, workforce plans, and HRD initiatives.

• Provides a centralized HR master plan for strategic workforce planning.

• Ensures systematic tracking of staffing needs based on growth projections.

2. Recruitment and Hiring Process

• Allows colleges to announce vacancies, shortlist candidates, and process recruitments.

• Automates job applications, applicant tracking, and selection workflows.

• Supports both planned and ad-hoc recruitment based on staffing needs.

3. HR Administration & Employee Lifecycle Management

• Manages staff assignments, transfers, promotions, and separations.

• Facilitates leave applications, approvals, and attendance tracking.

• Provides a comprehensive database of employee work history and achievements.

4. Performance Management System (PMS)

• Allows faculty and staff to submit Individual Work Plans (IWP).

• Implements a transparent appraisal and feedback mechanism.

• Supports peer reviews, self-assessments, and supervisor evaluations.

5. Training and Professional Development

• Tracks long-term and short-term training records.

• Facilitates nominations for workshops, conferences, and professional courses.

• Supports report generation on training outcomes and faculty development.

6. Payroll and Compensation Management

• Manages employee salaries, benefits, and leave encashment.

• Allows tracking of allowances, bonuses, and deductions.

• Ensures accurate financial reporting and compliance with RUB HR policies.

7. Employee Data Management

• Maintains secure and comprehensive employee records.

• Stores employee education, work experience, awards, publications, and community service contributions.

• Generates detailed HR reports for institutional planning and policy-making.

8. Travel & Leave Management

• Enables faculty and staff to apply for official travel and obtain approvals digitally.

• Integrates biometric attendance and leave tracking for accurate reporting.

Importance of the RUB-IMS HRM Module

1. Enhances HR Efficiency and Automation

• Reduces manual paperwork and automates routine HR tasks.

• Enables faster decision-making through real-time data access.

2. Ensures Transparency and Compliance

• Provides audit trails for HR decisions, ensuring accountability.

• Ensures compliance with RUB HR Rules and Regulations (HRRR).

3. Strengthens Workforce Planning and Development

• Helps colleges forecast HR needs based on academic growth.

• Enables systematic training and career progression for faculty and staff.

4. Streamlines Payroll and Compensation Management

• Ensures accurate and timely salary processing.

• Tracks leave balances, allowances, and financial benefits.

5. Supports Decision-Making through Data Analytics

• Provides HR-related reports for leadership and policy planning.

• Helps institutions assess faculty workload and optimize staffing.

6. Facilitates Employee Engagement and Career Progression

• Allows faculty and staff to apply for promotions, training, and career advancements.

• Encourages continuous learning and skill enhancement.

7. Improves Institutional Governance

• Ensures systematic HR record-keeping for accreditation and audits.

• Enhances faculty and staff experience through streamlined administrative processes.

The RUB-IMS HRM Module plays a crucial role in modernizing HR operations at GCIT and other RUB-affiliated colleges. By integrating all HR functions into a digital platform, the system enhances efficiency, transparency, and workforce planning, ensuring smoother institutional management and better faculty and staff engagement.