AEPR Tips

Welcome to the Tips Page! Here, you'll discover helpful tips and reminders for filling out an EPR/ECR in the AEPR system. Let's make the process smoother together!

When filling out your EPR/ECR, remember to:

Single Rate for AAI

When entering a new control record ALWAYS select single rate for the AAI method. Once the control record is saved, this cannot be changed causing the control record to have to be canceled and a new one created.

Agreement System Number

If source system is PAM, this should be the 5-digit PAM number for the standalone agreement or annex.

If the source system is g-invoicing, this should be the GT&C number.

Center Agreement Number

If a SAA, it will be the long PAM (Ex: SAA-RA-24-5-digit PAM number-annex number).

If an IAA not in g-invoicing, it will be either the GT&C number or the Agency tracking number from the 7600A.

Performing Org POCs

If you change the performing org POCs on the control record after you have added it to the EPR/ECR, you will need to remove and re-add that performing org to the EPR/ECR in order to capture the updated name(s).

Updating POCs in AEPR

To change the TPOC or Program/Resource Analyst select the drop down and add the new POC(s) name. If they are not in the AEPR system reach out to your LA4 POC.

Add a POC to a single Control Record for awareness/backup

If you want to add an additional Program/Resource Analyst or Technical POC a single Control Record for awareness/backup purposes without adding them to the Approval Workflow.

All Tech POCs and Program/Resource Analysts included in the EPR under “Performing Program/Organization” in the “EPR Details” section will automatically be included in the Approval Workflow under Step 1, including multiple Technical POCs or Program/Resource Analysts for a single Program, resulting in potentially unnecessary approvers being added to the Approval Workflow.

Solution: These Programs and associated POCs are first identified in the Control Record under “Performing Program/Organization”, then pulled from there into “EPR Details” when selected. The user (General User or Maintainer) can create a “dummy” program under “Performing Program/Organization” in the Control Record, which will give the POC(s) listed under it access to the CR & all EPR(s) under it without pulling them into the EPR, thus Approval Workflow. Select only the actual Performing Programs/Organization not the "Dummy" program.

Examples of procurements costs:

Building/Facility (Rent): Monetary consideration of a building or facility for a lease agreement
Building/Facility O&M: Operational and maintenance costs of a building or facility
Contractor Labor: Contractor labor to perform services in the agreement.
Contractor Travel: Contractor travel required to perform the work outlined in the agreement.
Equipment: Use of equipment to perform services outlined in the agreement
Equipment O&M: Operational and maintenance costs of equipment
Land (Rent): Monetary consideration of land for a lease agreement.
Lease Administration: Direct costs associated with the administrative burden of executing a lease.
Programmatic Costs: Other costs associated with the agreement not captured in the other categories. Examples are direct square footage or usage rates.
Service Pool: only applicable to those Centers that use service pools.
Supplies and Material: Supplies, materials, and other consumables required to perform the services outlined in the agreement.
Third Party Contractor: Amounts that will be placed on a contract or other instrument that has little to no other center involvement.
Utilities: Examples are electric and water

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