Estimate Price & Estimate Cost Report

OCFO Analyst Crosswalk | AEPR Site| LA4 Reimbursable Site

The EPR/ECR is an internal NASA planning document used to estimate the goods or services to be provided to the partner. It is not a part of the agreement and should not be provided to the partner. The summary level information may be shared with the partner, where requested by the partner and deemed appropriate given the situation, to the extent that it doesn't include proprietary data and has been vetted through the Center CFO. Calculations or specific identification to contracts or contractor information should not be provided to the partner. Any summary financial information provided to the partner will include a disclaimer that the information is for planning purpose only, and the estimated amount due from the partner will be based on the final cost of the goods or services provided as defined in the agreement.

NASA may only charge for the actual cost of performing the work:

Cannot expend the partner's funds for purposes outside the agreement.
Cannot charge more than the cost of the work (i.e., cannot profit).
Cannot supplement the partner's funds by charging some of the work to Direct Funds (unless there is an approved Waiver signed by the Agency CFO and is reflected on the original EPR).

Appropriations Law applies equally to reimbursable funds for purpose, time, and amount, including severability and non-severability.

NASA must adhere to the period of availability of the Other Agency’s funds on Federal Agreements.

If the work involves multiple Centers, the primary Center initiates the EPR , and can but approved EPRs from the Other Centers are required or the JSC EPR router can be modified to include the other Centers.

Any pricing methodologies (e.g., facility usage rates, training rates, rates for Indirect Cost allocation etc.) require review and approval by the JSC Chief Accountant and JSC CFO Policy Office.

AEPR

Developing the EPR/ECR

Work with the TPOC to develop the EPR/ECR according to the responsibilities and milestones in the agreement.
EPR/ECR should be drafted prior to preparing the financial obligations section of the agreement.
All Agreements are required to be priced at Full Cost (Labor, Travel, Procurement, AAI, and CAAS).
- 1. 1. 1. CS Labor associated with performing the work, analysis of results, preparing reports, meetings, oversight of the work and sufficient hours to meet any travel requirements. Do not include the name of the CS charging their time, you can simply add the job title. (EX. Branch Manager instead of John Doe).
      2. CS Travel to support the work for the agreement.
      3. Procurements
        Contractor labor/travel associated with performing the work, analysis of results, preparing reports, meetings, etc.
        Supplies and materials
        Equipment Maintenance and Operations
        Facility Operations (Office Space)

4. Contingency

CS Labor

User may choose to use Center “Labor Rates” that were loaded into the application or enter manually.

Toggle the checkbox “Use Rate Tables” to use rate tables or not.

CS Travel

Add any costs to CS Travel for the Agreement.

*NOTE: Contractor Labor and Travel are populated under the Procurement tab.

Procurements

Contractor labor/travel associated with performing the work, analysis of results, preparing reports, meetings, etc.

Supplies and materials

Equipment Maintenance and Operations

Facility Operations (Office Space)

Contingency

Add any Contingency for the Agreement. This can be used when there are contingency costs tied with requirements on an agreement.

Contingency is included as a “Direct” cost element

How to add your FullCost inputs:

Below are the steps to add your division's Full Cost (Labor, Travel, Procurement, AAI, and CAAS) information.

Go to AEPR-UI (nasa.gov) and type the CR #

2. Go to Price Reports and click on 72 Johnson Space Ctr under Originating Center

3. The page will expand, and you will click +ADD in the funding Sources for NASA Costs/ Adjustments

4. Enter Funding Source for NASA Costs / Adjustments box will pop up you will add your division funding information (pictured below).

5. Now go to the Pricing page; here you will add what your division is covering.

6. Make sure you hit Save on the ECR Details page

EPR Approval Routing

“Submit for Review” generates the Approval Routing for the EPR after passing all data validation checks.
General Users and Maintainers may add Ad Hoc Approvers; Center Administrators may add on-the-fly delegates for respective Center (unrestricted steps).
Agency Approval Routing Maintainer may add delegates for any steps.

Email notifications are sent to the Approvers/Delegates when the EPR/ECR has reached their step for signature.
Reminder e-mails are sent every 3 days.
To minimize delays in agreement development, EPR approvers are requested to approve EPRs in a timely manner at their step.
Clicking the hyperlink opens the AEPR Application to the EPR/ECR awaiting your approval.

Alternatively, if a user wants to access all EPRs/ECRs awaiting their approval, they can visit the “Routings” menu tab at the top of the AEPR home page or enter. aepr.nasa.gov/routings/pending

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