SAM, SAP, BOBJ

DUNS to Unique Entity ID (SAM) Transition

The unique entity identifier used in SAM.gov has changed.

• On April 4, 2022, the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov). This system must be checked to ensure each prospective partner is eligible to receive a partnership.

  • Agreement Managers must document and sign the results of this SAM check as part of the official agreement record.

  • Potential partners found on SAM Excluded Parties List may not receive a NASA partnership without written determination from the Center Office of Chief Counsel (or Office of General Counsel for Headquarters)—the determination must be included as part of the official agreement record.

Systems Applications and Products (SAP)

• SAP is NASA's Agency Accounting System used to record the receipt of reimbursable funding, track the use of the funds, record revenue and billing for the agreement, and account for final costs and refunds at the end of the agreement.

  • Used to establish separate Sales Orders and with unique Work Breakdown Structures (WBS) to track partners funds and the execution of the funds in performance of work for the agreement. (Cost, billing, refunds, and closeout)

  • Utilized by finance, resource analysts, procurement, NASA Shared Services Center (NSSC), programs/projects, logistics, and Office of the Chief Financial Office (OCFO) to record financial transactions associated with agreements and generate reports for financial reporting.

• The objective of the SAP system is to efficiently and effectively ensure the reliable, accurate, timely and complete financial data which ensures:

  • Administrative control over and accounting for appropriations to document that NASA financial transactions are within amounts appropriated and apportioned, and for purposes legally authorized and administratively approved.

  • Budget formulation and execution

  • Management, deployment, and oversight of resources used in the execution of missions and activities.

  • Control over property and assets.

  • Ability to respond to the requirements of Congress, the Government Accounting Office, Office of Management and Budget, General Services Administration, Department of Treasury, Federal Accounting Standards Advisory Board, and other external agencies and auditor's with regard to financial operations and status.

 BusinessObjects (BOBJ) 

• BOBJ: Report producing tool that utilizes data from the Systems Applications and Products (SAP).  Represents transactions entered into SAP as of the previous day at midnight.

  • 1. 1. • Provides financial reports for agreements including:

          • Sales Order Status

          • Budget and Budget Execution Status

          • Customer Billing