Substitute Folder

See Absences for Information on getting a substitute through TCP (Time Clock Plus).

Substitute Teacher Folder

All teachers are expected to maintain a substitute folder on file in their classroom. The digital Substitute folder is linked in our McGowen Dashboard.

This folder should be updated when changes in schedule, seating, student accommodations or behavior charts etc. occur. All “sub folders” should be in place by the end of the second week of school.  Please create a QR code that provides a link to your sub folder. Please use the substitute folder template in the McGowen BOY checklist  as your guide.  Your team leader should know where your QR code is located and the QR code should be visible to a sub. Each folder (hard copy or digital)  should contain at least the following items: 

• Where to locate emergency folder/bag/procedures for lockdown, tornado, fire, etc.

• Copy of split schedule in case a substitute cancels or doesn't pick up the job. 

• Copy of your daily schedule including: locations, lunch, conference, and duties;

• Names of fellow teachers and students who can help;

• Lesson plans and meaningful assignments (no busy work) for 2 days;

• Necessary materials (or where to find them) - including copies, transparencies, etc.;

• Current seating chart or desks with name-plates;

• Up-to-date roster of students;

• Description of daily procedures and rules for your classroom; 

• Special instructions for: students attending special classes (Speech, resource, etc.) or who take medications; etc.

• Instructional or behavioral modifications for special needs students (or any student);

• Campus-wide Behavior Management Plan with discipline steps & consequences; and 

• Ideas for rewarding positive behavior

• Rules on collecting cash-give all cash for field trips, camp etc. to the team leader. (TL should give to campus secretary before 3:30 PM on the same day.