Embedded Files
MMSD Hosts: Community Mobile Walk In Vaccine Clinic
MMSD Hosts: Community Mobile Walk In Vaccine Clinic
(In collaboration with PHMDC)
Eligibility Criteria:
All Children 6 months and older welcome-No Appointments Necessary
For students with BadgerCare/No Insurance
Saturday, September 20th
Orchard Ridge Elementary School
9am-12am
Saturday, September
9am-12am
MMSD Hosts: School Vaccination Clinics
MMSD Hosts: School Vaccination Clinics
(In collaboration with SSM Health, PHMDC )
ALL MMSD clinics will be held at Holtzman Learning Center
333 Holtzman Road, Madison, WI 53713
Eligibility Criteria:
All MMSD students welcome - Appointments Strongly Recommended
Schedule Here for all Clinics MMSD and other schools
Flyer Here for MMSD and other schools
Saturday, October 11, 2025
10:00am-2:00pm
Friday, October 17, 2025
10:00am-2:00pm
Saturday, October 18, 2025
Holtzman Learning Center
10:00am-2:00pm
Monday, October 20, 2025
Holtzman Learning Center
10:00am-2:00pm
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OTHER SCHOOL CLINICS THAT MMSD STUDENTS CAN ATTEND!
Wednesday, October 1, 2025
3-7pm
Sun Prairie-Professional Learning Center Door#28
220 Kroncke Drive, Sun Prairie
Saturday, October 4th, 2025
12-4pm
Verona-Savannah Oaks Middle School
5890 Lacy Rd, Fitchburg
Tuesday, October 7th, 2025
4-7pm
Verona-Sugar Creek Elementary
740 N Main Street, Verona
What should families bring to the clinic:
Completed and signed CONSENT form (English), (Spanish)
Completed screening questionnaire (English), (Spanish)
MMSD Immunization Record + Any additional immunization records
Their child’s insurance card, if they have insurance. There is NO OUT-OF -POCKET COSTS!
However, SSM Health bills other insurances for the cost of each vaccine dose administered to their member.
For additional details see: MMSD Fall 2025 Vaccine Clinic webpage
Post the Vaccine Clinic Flyer at your School (English, Spanish & Hmong)
Immunization appointments can now be booked online
Phone: (608) 266-4821
Fax: (608) 266-4858
Email: health@publichealthmdc.com
Español: (608) 243-0380
MMSD Immunization Information
MMSD Immunization Information
Infinite Campus and WIR are able to exchange immunization dates. Parent permission is required for that exchange to happen, so for some students, you will need to check WIR for immunization dates and enter them manually into Infinite Campus. You will also need to communicate with parents of students who have moved from out of state to obtain their immunization dates/immunization records.
WIR User Agreement must be reviewed and signed prior to gaining access to the Wisconsin Immunization Registry. Signed agreement should be sent to the Health Services Administrative Assistant.
How to check for parent authorization for exchange of immunization records with WIR
Directions for entering immunizations, history of disease,waivers & titers into Infinite Campus
2023 Immunization Update This update includes definitions of "in- process" and "behind schedule", and discusses immunity and waivers.
Immunization PD
Immunization PD
Immunization PD 2023-24 (Slide Deck), (recording from 22-23 presentation)
Forms
Forms
Parent Letter: Request for Immunization Information: English
Parent Letter: Request for Immunization Information: Spanish
Helpful Resources for students behind schedule
Helpful Resources for students behind schedule
Additional Resources
Additional Resources
Steps 1, 4, & 5 need to be completed for a waiver. If the student has a medical waiver, they need an MD signature. Parents must indicate which vaccines they are waiving. A parent cannot waive a vaccine that is not currently required which means parents of elementary students cannot waive a Tdap. They will need to fill out another waiver upon entering 7th grade if they wish to waive Tdap.)
Wisconsin Department of Health Services Immunization Requirements
Wisconsin Student Immunization Law: What schools need to know for Fall 2023 Passcode: Q!incu8m (Webinar recording located under School Requirements)
Updates to WI Student Immunization Law for 2023-24 School year
Updates to WI Student Immunization Law for 2023-24 School year
Immunization Records from Another State or Country
Immunization Records from Another State or Country
Obtaining Out of State Records
Obtaining Out of State Records
Sometimes records can be obtained through state registries. CDC link lists states and contact information.
For Illinois immunizations, please complete this Immunization Record Request Form if you would like to obtain records or the parent could go to https://idphportal.illinois.gov/s/login/SelfRegister to access records themselves.
Management of Immunization Records from Another State or Country
Management of Immunization Records from Another State or Country
If referring a student to PHMDC, fax or email their entire immunization record to Erica Rabehl, Public Health Aide, at (608) 261-9606 or ERabehl@publichealthmdc.com and include the date of their appointment.
If a student is a refugee, fax their entire immunization record to Erica even if they are not currently due for vaccine and make note that they do not currently have an appointment. This will allow PHMDC time to translate the remainder of the record (if needed) and enter the record in WIR so any clinic seeing this student will have the most up to date information for all vaccines.
Katy McMahon at GHC works only with refugee families and can assist with determining vaccine needs, set up a clinic appointments for the entire family, and arrange transportation, if needed to attend the appointment.
Katy's contact information:
Phone number is 608-257-9700 (ask for Katy)
Fax number is 608-661-7228
email is kmcmahon@ghcscw.com
Katy is off on Wednesdays. Friday afternoons are the best time to call.
Translating Foreign Records
Translating Foreign Records
Foreign Language Terms: Aids to Translating Foreign Immunization Records
Peru Immunization Records
Ministerio de Salud de Perú MINSA (Ministry of Health of Peru): www.gob.pe
Mexico & Immunization Records
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