Embedded Files
Resource Nurse: Laurel Cornelius
Resource Nurse: Laurel Cornelius
MMSD elementary nurses have the opportunity to improve the care coordination of students with acute and chronic health conditions. With parent/guardian authorization, nurses have access to UW Health, Access Community Health Center, Group Health Cooperative, and SSM Health electronic medical records and the ability to communicate electronically with healthcare providers through an "In Basket" messaging system for asthma concerns or verbally by phone for any other health conditions. The UW program, called School Health Care Link Partnership, and the GHC project, called GHC SchoolConnect, encompasses any health condition that may impact a student during the school day.
Nurse Enrollment Form
Nurse Enrollment Form
Google form to request access to enroll in the EMR Program
Record Maintenance and Storage of EMR Consents
Record Maintenance and Storage of EMR Consents
Important reminders
Important reminders
Requesting MD Orders:
GHC-SCW and SSM Health: can request orders for any health condition electronically.
UW Health / Access: Requests for orders related to asthma management can be made via the "In-Basket" messaging; however, medications and treatment orders for other health conditions should follow our usual guidelines.
Printing: Individual and emergency health plans and MD orders may be printed for all respective health systems; however, provider notes are not to be printed or shared with other school staff or parents/guardians.
Parent/Guardian Record Requests: Do not review or interpret student electronic medical records for parents/guardians. Parent must contact their child's health care provider to obtain information found in Epic.
Passwords: need to be maintained in order to remain an active user. Inactive users will lose access and need to re-enroll, if access needed in the future.
HIPAA Training: is required annually for all users of the EMRs, available through the Talent Portal. You will be reminded annually when you are due.
After confirming a student's enrollment in Epic, check the EMR indicator box located in Infinite Campus.
UW Health / Access
UW Health / Access
Password change: every 90 days
Authorizations:
Authorizations:
UW Health and Access Community Health Center Authorization for Exchange of Information (English), (Spanish)
Upload the consent form through the UW Health In-Basket function. New Message - use the drop down arrow to select: New CRM --> Topic: CL New UW- MMSD Attachment. Add the consent as an attachment. The consent will need to be in a PDF format to upload.
Parent Letter & FAQs:
Parent Letter & FAQs:
User Agreements
User Agreements
Both user agreements are signed electronically during the initial login process.
User Guides
User Guides
Group Health Cooperative
Group Health Cooperative
Password change: every 60 days
Authorizations:
Authorizations:
Upload the consent form through the GHC In-Basket function. New Message --> Customer Service --> Topic: GHC EpicLink - School Connect Patient Request. Fill out the required boxes, you can put 0000 in for the Social security number. Add the consent as an attachment.
Parent Letter & FAQs:
Parent Letter & FAQs:
GHC Parent Letter and FAQ
User Agreement
User Agreement
GHC EpicLink User Agreement is signed electronically during the initial login process.
User Guides
User Guides
SSM Health
SSM Health
Password change: every 90 days
Authorizations:
Authorizations:
For SSM Health Only: Legally, you may not access a chart until you have a signed consent and the consent is uploaded into Infinite Campus under the respective student's Health Documents. You do NOT upload or send the SSM Consent anywhere.
Parent Letter & FAQs:
Parent Letter & FAQs:
User Agreement:
User Agreement:
Users need to attest that that will abide by the confidentiality statements and user agreements while accessing, viewing, and printing documents from EpicCare Link. The confidentiality statement and user agreement are provided electronically when users login to EpicCare Link for the first time.
User Guide:
User Guide:
EMR, HIPAA Training & Privacy Regulations
EMR, HIPAA Training & Privacy Regulations
EMR Training
EMR Training
Presentation by Holly Raymond reviewing the EMR Process and benefits of the program.
HIPAA Training & Privacy Regulations
HIPAA Training & Privacy Regulations
Presentation by Amanda Reese, UW Madison HIPAA Privacy Officer and Sarah Dietz, GHC Privacy Officer
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