PCD/AFC

Link to Dropbox PCD

Basic Steps to Processing PCD

PCDs are issued after the award of a contract, for the purpose of clarification and / or changes to the work indicated in the original drawings, and which may be made part of the contract through a Change Order. PM should be kept aware when any revisions need to be made to the drawings.

Refer to GRCC, Appendix E (pages 50-51) for requirements.

Step 1: Receive PCD docs and cost estimate from the consultant for review. Have the consultant make any necessary revisions if needed, before processing the PCD.

• Any revisions to drawings should be documented by either a delta (if issued as an RFI) or a delta with PCD # (if being issued as a PCD).

• In the text of the RFI response, if attaching drawings, indicate the revised drawing sheets and/or detail references.

• In the title block of the drawings being revised, indicate the Submittal #, RFI #, or the PCD # in which the change was generated from.

• In the title block, indicate the sheet number in reference to the total sheet count.

• Cloud only what pertains to the RFI/PCD being issued. Deltas from previous PCDs should remain.

• Narrative should include the schedule of sheets being revised.

• Date in the title block should match the date on the PCD narrative or RFI.

Step 2: Prep and send AFC No. A, B, C....etc. form and first drawing sheet to the Facilities Director (FD) for approval signatures.

(If the first sheet is a new Title sheet, have the FD sign on the Approval line and in the Revision block). AFC Form

• If the PCD is in 8.5x11 format, send AFC and PCD together for approval signature.

• Send the drawing sheet and AFC for e-signature as separate emails. Attention your request to May/Marj to be routed for the Facilities Director’s signature.

Step 3: Sequence the AFCs using alphabets, A, B, C, etc. This is to avoid confusion with the Construction Management Section (CMS) AFCs that use numbers.

AFC can be labeled as follows: (AFC A for PCD No. 1, AFC B for PCD No. 2, etc.)

Checklist for AFC:

1. AFC, FDB Form 53

2. Consultant Cost Estimate

3. Form 17 or CPT Job Report

4. PCD Narrative and Drawings

Step 4: After documents have been signed, submit a print request to May/Marj to order the appropriate number of hard copies.

Verify with CMS or DAGS neighbor islands and the Consultant how many copies are needed.

Example of what’s been provided to the Oahu CM:

• 5 sets of Plans full size

• 2 sets of Plans half size

• 7 copies of the PCD Specs (narrative)

• 1 Cost estimate

• 2 CDs (CD should include the PCD and all previous bid docs)

*Have a CD made for the files and a half size set of drawings made for yourself if needed.

Step 5: If possible, email an advanced copy of the PCD to CM or DAGS for issuance to the contractor to start working on their pricing.

Step 6: CM will compare contractor’s price against designer’s cost estimate.

• If the price is acceptable and the rest of the documents are in order, CM will process the Change Order Proposal (COP) provided funds are available.

• If additional funds are needed, CM will request for additional funds via NIF.