Bid Protest

Notes:

Per Chris Butt email 5/13/21,

• If bidder calls it a protest, treat it as a protest. 

• If bidder submits as an informal inquiry, PC can proceed with award.

Per Kelsey Soma Turek, Work Program Specialist, Accountability Branch (07/23/20):

• When a protest has been received, a STAY is issued. 

• If the job has been awarded, a formal stay is issued to the awarded contractor as well. All contracting activity is halted. 

• If the job has NOT yet been awarded, the stay is issued internally.

• If an internal stay was issued, PC should not be contacting or in communication with the contractors, but you can do your evaluation and internal work.

PROCESS

1. Chris Butt works on the protest response draft, Kelsey Soma Turek edits the content, sends it to the PC for approval of the letter, then letter is sent to the Attorney General's office for their review/approval.

2. Once they approve (this process can take 2 weeks to many months, depending on the issues raised in the protest, etc.), we send for AS Tanaka's signature and send it out to the protestor.

3. We must wait to see if they appeal to DCCA. They have seven (7) calendar days in which to file their appeal with DCCA, and in theory the notice would trickle down to Superintendent's office and then to us eventually. 

4. The stay will be lifted only after we receive confirmation (from Supt.'s office) that no appeal was filed with DCCA and received by Supt.'s office. That process takes longer than the seven days. Best bet: I'd say add an extra 1.5 - 2 weeks from the deadline.