Bid Posting

UPDATE as of October 2023:

When a job is ready for bid (or earlier in the process is okay too), PC to schedule a short review meeting with CMS (Kimo and Ryan), Unit Head, and Public Works Manager. These are the items we want to review.

1. Status of all required project approvals, ie. building permit, grading permit, DCAB, CATEX or EA, SHPD, NPDES, etc.

   • Please use CPT to input/upload all relevant documents, which the CM can then reference when they are prepping the NTP.

   • In CPT look up the job, go to the "View Job" page, click on "Project Checklist" at the left side bottom of list, scroll down to "Permit Documents" and expand, use the "Update" button to check boxes and upload files. 

2. Schedule

   • Review schedule in bid spec 01100

   • Timing for escalation trigger

   • Long lead materials

   • Review for conflicts with other projects in construction at the school

3. Fiscal Review

   • Bring Form 17 so we can review funding for contingency and CM services.

   • When we meet, CMS will tentatively make a CM assignment and initiate a request for a fee proposal for CM services. Since we now plan to use project funds to pay for CM services, we will need to work with CMS and Project Control to encumber funds to the CM contract before 6/30/24.

4. Risk Analysis

   • Was toning performed, if applicable?

   • What can be descoped?

   • Addressing Health & Safety? Compliance?

Procurement Authority - HRS 103D HAWAII PUBLIC PROCUREMENT CODE, https://www.capitol.hawaii.gov/hrscurrent/Vol02_Ch0046-0115/HRS0103D/HRS_0103D-.htm

Procurement Procedures - HAR 3-122 – PROCUREMENT POLICY BOARD, https://spo.hawaii.gov/procurement-wizard/har-3-122-procurement-policy-board-subchapters-1-10/

Bid Forms: Dropbox (OSFSS)\+Sections\FDB\PMS\1_OFFICE FORMS\Bid Forms  https://www.dropbox.com/sh/zrhu5yk4y8c5n67/AAAxqykQVM2oDuvnlu3L82E5a?dl=0

• Consultant Checklist for FINAL Drawings and Specs

• Printing Distribution and Schedule

• Bid Forms

  • • HePS IFB Form

    • HePS IFB Checklist

    • Listing Joint Contractors or Subcontractors

    • Hawaii Product Preference, https://spo.hawaii.gov/for-vendors/hawaii-product-preferences/

    • Apprenticeable Trades Self Certification Form

    • Section 01210 Allowances

    • Section 01230 Alternates

    • Section 01270 Variable Quantities Units Prices

    • Signatory Form

    • Pre-Bid Meeting Sign-In Sheet and Agenda (Pre-Bid Meeting is required for IFB projects estimated to be over $500,000.00)

    • Addendum Schedule and Instructions, Worksheet, Template

• Specification 00010 Table of Contents

• Specifications 00800 and 01100

  • • Specification 01100 (Project Sign insert for projects $5M+)

    • Specification 01105 Special Project Procedures

PC Checklist:  https://docs.google.com/spreadsheets/d/14T4ZV0ycK37QM5NUQrbaGFa5OXUwWNqEk-7-8LXpUUs/edit?usp=sharing

Liquidated Damages:  https://www.dropbox.com/s/fncy1bykl2mf5mi/Liquidated%20Damages.PDF?dl=0

RE-BID

• If funds were NOT encumbered into a construction contract, then re-bid will NOT require a new job number.

• If funds were encumbered into a construction contract and then cancelled, then re-bid will require a new job number.

[§103D-303.5]  Pre-bid conference.  (a)  At least fifteen days prior to submission of bids pursuant to section 103D-302 for a construction or design-build project with a total estimated contract value of $500,000 or more, and at least fifteen days prior to submission of proposals pursuant to section 103D-303 for a construction or design-build project with a total estimated contract value of $100,000 or more, the head of the purchasing agency shall hold a pre-bid conference and shall invite all potential interested bidders, offerors, subcontractors, and union representatives to attend. 

Mari's Bid Listing:

https://docs.google.com/spreadsheets/d/1xuwy2kgjyPlzNfpJadQ_kPJDSvTSPu7_vbCfGb3PvSs/edit?usp=sharing

DEPARTMENT OF LABOR AND INDUSTRIAL RELATIONS (DLIR)  APPRENTICESHIP PROGRAMS

https://labor.hawaii.gov/wdd/home-old/job-seekers/apprenticeship/