Embedded Files
Adding New Staff to PowerSchool
Adding New Staff to PowerSchool
From Admin start page, serch if the staff member already exists in PS ('Staff' tab). If they do, skip the next step, and edit their current record.
Select 'New Staff Entry' to add new staff member
Enter the following fields for minimum setup, and submit:
- Name Last
- Name First
- Email Address
- Gender
- ID (staff no.)
- School
- Staff Status
If staff member is already found in the system, select the existing record to merge account
On the Staff Information screen enter the User Login ID
Select 'Photo' to add staff photo
To activate staff account, send an email request to IT stating whether they should have Admin or Teacher access. If the staff member requires Admin access, please include authorisation from their manager to indicate what scope of access they require.
Note: For Admin access the member of staff will be required to complete the relevent courses outlined in the PowerSchool Training FAQ
The following page contains notes pertaining to the EOY Registration forms submitted by parents through the PS Parent Portal
Set-up
Set-up
Each year, before the forms are released, the following steps are required:
Clear previous year data
Set the current year in the page code of eoyregistration.html
Release pages through parent portal settings
Mark all non-returning students in 'Scheduling Setup'
Parent Access
Parent Access
Once the registration page is open, parents will have access to complete the forms online. They do this by logging in to PowerSchool through the Portal, then selecting 'Registration Pack' from the menu. Any section not yet complete will be highlighted in red. Parents will not be able to submit the forms until all sections have been complete. They can however save their progress and return to the forms at a later date.
Checking Submissions
Checking Submissions
To check for parents who have not yet submitted search for students whose field 'EOY_Submit' is blank ('1' indicates submitted)
Search for: 'EOY_Submit='
Retrieving Data
Retrieving Data
To retrieve the data after the registration period:
Log in to PowerSchool Admin
Select students for analysis
Navigate: System Reports > ICS Reports > EOY Registration
Export as CSV to further manipulate in Excel
Close Registration
Close Registration
After the registration period take the following steps:
Set grade block through 'Parent Portal Settings'
Extract data to excel for archive
Run a Siblings Report
Run a Siblings Report
Log in to PS Admin (For ES and SS distict access is required)
Add District level,select All students
Run Admisions Report Export (Special Functions > Importing and Exporting > Export using template - then select Students > Admissions Report > Submit)
Open download with excel
Copy data into attached template (https://docs.google.com/spreadsheets/d/1aNcuzLBr5-CxT63-vtQq_cF10oCx26UJ/edit?gid=2141708748#gid=2141708748 )
Sort by Family Ident
Email Class Students
Email Class Students
EmailClassStudents.movNavigate to class
Start Page > Teacher Schedule > *Teacher* > Enrollment
Click Make Current Student Select
Click Student Email List
ICS Specific Functions > Student Email List
Copy to Clipboard
Paste email address into To: line of your email
PowerSchool SIS Training Sessions for PS Admins - 29Jul24
PowerSchool SIS Training Sessions for PS Admins - 29Jul24
Session 1:
Session 1:
PS Admin Training - Jul4 2024 - Session 1.movSession 2:
Session 2:
PS Admin Training - July 2024 - Session 2.movStudent attendance report to EdB (Enterprise report)
Student attendance report to EdB (Enterprise report)
As Edb may request a monthly attendance report of ICS from time to time, you may need to generate the report in a short time.
Please follow the below guide for the steps.
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