Microsoft Teams

Microsoft Teams is a Business Communication Platform, that allows for sending chats, video conferencing, and file sharing amongst various users and user groups.  

The use-case we have for it is 

• Already included in our ICS Microsoft 365 accounts

• 30 hours per video call, up to 300 participants

Overview

Creating a Meeting

To create a meeting in Teams

• Open Google Calendar

• Create an event / meeting

• On the Video Conferencing option, where it says Add Google Meet video conferencing, click the option button and select Microsoft Teams Meeting

• Add remaining details, like Title, Guests, Attachments

Sending Invites

3 ways to add guests

Google Calendar

• When creating a Google Calendar event, add guests to the Guests field

In Meeting

• In the meeting, under the Participants tab, type in and search for the people that you want to add to the meeting

URL

• In the meeting, under the Participants tab, click the Share Invite button, and Copy Meeting Link to copy the link to the meeting into your clipboard

• Paste the Meeting URL into whatever email or shared document that you need.

Sharing Your Screen

To Share Your Screen

• In the meeting, click the Share button in the top right corner

• By default, everyone in the meeting can share their screen. You can change it under Meeting Options -> Roles -> Who can present 

• Click Screen, window, or Tab

Screen

• Select if you want to share everything happening on a Screen, like your desktop or external monitor

Window

• Select if you want to share what is happening on a specific application, like a single powerpoint or spreadsheet

Tab

• Select if you want to share a specific tab from your browser

• Select if you want to stream / share a video in your call. Toggle on the "Share Tab Audio" at the bottom of the sharing page

Breakout Rooms

To use Breakout Rooms in Microsoft Teams, you'll need to use the Microsoft Teams App. You can download it here.

• In the calendar view, schedule a meeting

• Join the meeting

• In the meeting, click the Rooms button, on the top toolbar

  • From there, you can create and manage rooms

Settings

• Create Numbers of Rooms

• Assign people to rooms automatically

• Assign people to rooms manually