Embedded Files
Box Collaboration Permissions
In Box, collaboration gives the user (who has a Box account) access to folders and files of your choosing. The difference between collaborating and sending a shared link is that collaborating allows them to see the folder in their Box account (web version or Box drive) as available to them. Box shared links can pnly be accessed through that link that was given to them and will not show up in their Box account. There are different levels of permission you can give a collaborator; whether inside the company of externally.
Below is the menu for Collaboration permissions:
Co-owner: A Co-owner has all the functional read/write access that an editor does. This permission level also allows you to change some advanced folder settings. However, co-owners cannot change a folder's owner.
Editor: An editor has full read/write access to a folder or file. Once invited to a folder or file, the editor can view, download, upload, edit, delete, copy, move, rename, generate and edit shared links, make comments, assign tasks, create tags, and invite/remove collaborators. The editor is not able to copy, delete, or move root-level folders.
Viewer Uploader: This access level is a combination of Viewer and Uploader. A viewer uploader has full read access to a folder and limited write access. They can preview, download, add comments, generate shared links, and upload content to the folder. They cannot add tags, invite new collaborators, or delete items in the folder. People with this permission had to download a file, edit it locally, and re-upload (using the same file name) to update it. Effective May 2014, these collaborators can seamlessly use Box Edit to perform the same action (download, edit, and re-upload).
Previewer Uploader: This access level combines Previewer and Uploader. A previewer uploader has limited read and write access to a folder. They can preview, add comments, add tasks, and upload content to the folder. However, they cannot add tags, generate shared links, invite new collaborators, or edit or delete items in the folder.
Viewer: A viewer has read access to a folder or file. Once invited to a folder, the viewer can preview, download, make comments, and generate shared links. However, the viewer cannot add tags, invite new collaborators, edit shared links, upload or edit files, or delete items in the folder.
Previewer: A previewer has limited read access. It can only preview the items in the folder using the integrated content viewer. It cannot share, upload, edit, or delete any content.
Uploader: An uploader has limited write access. The uploader can only see the names of the items in a folder. The uploader is not able to download or view content.
Please see the Box documentation here for a more detailed chart of each role's full permissions and access.
Giving permissions via collaboration is a once-given, always-have-access permission. Please remember that when someone doesn't require access to a specific file or folder, you must manually remove them from the collaboration list. When you go to the Box website, there are two ways to do this:
You can hover over the folder from the highest folder level and click the share option.
then click on the Shared with names.
It will open a new page and allow you to change roles or remove the user.
The second way is to go into the folder on the right-hand side. You will see the list of the collaborators and can edit their roles by clicking on the ellipsis to the right of their name. Take note that if there are more than 5 collaborators on a folder you will see a user bubble that will tell you how many users there are and the
Page updated
Report abuse