How to set Appointment Schedules

Google has added a new feature to the calendar late last year. What has been added is a way to make an appointment schedule you can set up and share as an email so that colleagues, peers, or project teams can see your availability and request time to meet with you one-on-one.

The first step is to get to the appointment schedule This requires you to click on the "+" sign in the top right corner and click on "Appointment Schedule"

This brings you to the menus that allow you to set the parameters for your appointment windows. First thing you want to do is set a name for your schedule at the very top.

Under Appointment duration you can set the length you want to allot for each appointment slot.

Under General availability you can set whether it repeats or not; Also this is where you set your working hours (This will allow Google workspace to set the blocks for the whole day)

Next is the Scheduling window settings which lets you select how close to an appointment slot and how far out someone can book an available appointment. Adjusted availability for a specific date.

Booked appointment settings lets you add buffer times and the amount of bookings you are going to allow on a daily basis.

The Calendars section allows you to let different calendar events from multiple calendars affect your appointment availability. (If an event is scheduled the appointment slots will not be available at those times

The Co-hosts section allows you to include someone in your appointment times that can take over for you or do the appointment themselves if available. (These appointment slots will show up on their calendar also)

As you build your Appointment schedule it will give you a preview of what those slots will look like. Once completed click on next at the very bottom.

This area is where you edit how the "Appointmtent" information is going to look. The first option is how your name and photo look.

The Location and Conferencing area allows you to set it as a Google Meet, In-Person, a phone call or lets you leave it up to you when the meeting comes up.

The Description section allows you to put what you want the Calendar event to say under the title of it.

The Booking form section sets what fields the person booking the appointment has to fill out before it can be booked. You can add a custom field to this and make it required or not required. Lastly, there is a reminder section that lets you set how long before the appointment the requester gets an email reminder.

Once you click save, you will get a pop-out window that allows you to open your booking page, share your booking times, and view what your timeslots will look like to members who open the weblink you share. It also allows you to embed buttons and small calendar blocks into webpages.

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