May, 2021

Zoom Recordings!

Hello From IT!

This month’s Tech Bits is all about the process of recording meetings in Zoom. Recorded meetings allow us to call back to important moments, take notes, and engage with our peers when you can't make the meeting. We will be going over the basics of recording Zoom meetings and some tips to help you along the way!

Cloud Recording and Local Recording

Everyone has the ability to record a meeting whether you have a paid account or not. The main difference is, with a paid account, you have the option to record to the cloud. This means the recording will be saved on Zoom’s website, versus it being saved locally on your computer.

This is the typical Zoom controls one would see as the host of a meeting. To record a meeting, press the “Record” button. If you are using a paid account, you will have the option to record to the computer or to the Cloud.

There is no difference in the quality of the video or audio. However, there is an issue of space constraints. The video files can be large and may take up some hard drive storage space on your computer. It is recommended that you place your videos into Box to avoid any warnings about lack of hard drive storage space.

Also to note. Our enterprise account has a certain amount of cloud storage given to us. It is also recommended that you should delete the videos that are stored on the Zoom website, after moving it to Box.

Red means Recording

Now that you have started to record, you will receive a notification at the upper left-hand corner letting all know that the meeting is being recorded.

As the host you can pause the recording or stop the recording. If you stop the recording, it will create a new file on your computer or a new file on the cloud. The host can also allow participants to record the meeting as well by right clicking their name in the Participants column, clicking on “Allow recording”

If you were recording the meeting locally, when the meeting is completed, the recording will save in the Documents folder on both Mac and PC. Here is the actual the actual locations:

Windows: C:\Users\[Username]\Documents\Zoom

Mac: /Users/[Username]/Documents/Zoom

You will have a couple different files here. The most important is the file ending in .mp4. That is your video file. You will also have just an audio only file of the meeting and finally a file that has the text conversations that were had in the meeting. If there was no written text in the chat during the meeting then you will not have that file as seen in the example above

If you recorded your meeting to the cloud, you can view and download the recording from the Zoom website. To get there, sign into your account at Zoom.us and on the left side under Personal, click on Recordings. Here you will have the option to click on the meeting name and the items you can download to your computer

Sharing is Caring
We would like to give you a couple of tips about sharing your recorded meetings.

1. It's best to start to record when you are ready to begin your meeting. This avoids having to edit your video in the beginning and helps with the file sizes of the video being smaller. If you would like some support in editing your video, let Richard or Richie know and they will be glad to help!
   
   

2. Share your video with a shared link from Box. Once your video is in Box, you can share your video by clicking the shared link button. This is a great option to share videos with external partners because they will not need to have a Box account. They can view the video or download the video.
   
   

3. You can delete cloud recordings. This will move the files to the trash and you can permanently delete them from the trash manually. If you don't permanently delete them manually, they will be deleted in 30 days.
   

That’s it for this month’s TechBits! If you found this information useful and intriguing, let us know the value it provided by emailing us at techbits@episcopalrelief.org. We’ll see you next month!