July, 2021

July 2021

Asana DIYs!

Hello From IT!

This month’s Tech Bits we are exploring interesting tools to accent your Asana experience. As we continue to make Asana a part of our everyday work flow, these tech bits and many others that we will all discover over time, will make us pro users!

Asana’s Notification system

Defaultly, you are informed about the activity in Asana via your Gmail and the Asana inbox. In your Gmail, you will receive 4 types of email notifications: A daily summary, activity updates, mentions only and a weekly report. To access these settings: First click on your profile photo in the top bar and select My Profile Settings, Next navigate to the Notifications tab and scroll down to Email Notifications, finally, check/uncheck any of the boxes to toggle your email notifications on/off

It is also here, where you can use Do Not Disturb and set schedules to be notified. When pressing the Pause notifications button you can then choose how long you want the notifications to be paused from an hour to 9 am the following day.

When choosing a schedule, you can pick a range of times and pick what days to be not disturbed during your days off.

Keyboard Shortcuts

Keyboard shortcuts for your computer and applications are great tools when navigating. Asana has a large list of keyboard shortcuts that help you save time. You will see that Asana will have the keystrokes( the keys you press to perform the action) hovering over most actions while you use the platform. Here is a short list of shortcuts you may find useful:

• Tab+Q - Quick Add task

• Tab+A -Assign a task

• Tab+M - Assign to me

• Tab+Y - Mark as Today

• Tab+X - Focus mode (so you can only see the task)

• Tab+S - Add a subtask

• Tab+N - Create a section

• Tab+↵ - Jump to task list/main pane

Assign Copies of a task

You can assign copies of a task to multiple members of staff or to a specific team right in the task assignee field. Task copies contain all of the same information as the original task. A couple examples where this tech bit would be useful is when you need feedback on your work, you can assign copies of a review to all relevant parties for comments or approval. Another example is when routine work needs to get done for a team, you can assign copies to make sure each person does the exact same task, say watching a webinar and taking notes or adding agenda items to a weekly team meeting project.

In the task I want to make an assigned copy of, I click on the section that says “Assignee” a small window will pop up to allow me to choose who I would like to assign the task to. On the very bottom you will see the option “Assign duplicate tasks.” From here, you will see a smaller window where you can add the names of the team or members you want to complete the same task.

That’s it for this month’s TechBits! If you found this information useful and intriguing, let us know the value it provided by emailing us at techbits@episcopalrelief.org. We’ll see you next month!