Embedded Files
Using the Individual Record of Learning
Using the Individual Record of Learning
All City Lit students on non accredited courses 9 hours or longer are asked to complete an Individual Record of Learning (IRL), or equivalent, at the start and end of their course..
This section has templates for the standard IRL. Some departments have a special IRL so do check before you use the standard one.
The best way of sharing the IRL with your students is as an Assignment through Google Classroom. This is simpler as you can set it for all of your class simultaneously, they can complete the IRL online, and they can also complete it before the course starts.
You can share the IRL as an Assignment on Google Classroom in one of two ways:
Set the IRL as an Assignment in Classwork
Details of how to post the IRL as an Assignment are below, including brief videos. Students can upload their responses back to Google Classroom.
Set the IRL as an Assignment Quiz in Classwork using a Google Form
This method has numerous advantages as the quiz is more user friendly, and Google summarises the results for you in both pie charts and as a spreadsheet. There are more details and videos below showing you how to set the IRL as a Quiz.
Whichever way you share the IRL, you will need to copy and paste the learning outcomes from your course outline into the relevant section on Part 1.
You can save the IRL in Word to your computer and email it to your students. The Word template is in the section below. However only do this as a last resort as they will have to email it back to you.
If you are a tutor in the Writing Department, there is a special template for your students. Click on the this link:
How to set the IRL as an assignment in Google Classroom
How to set the IRL as an assignment in Google Classroom
Read the instructions carefully, and/or follow the videos on the right.
Log on to Google using your City Lit log in details, go to Google Drive and find the folder in Drive marked 'Classroom'. This folder will contain all the course Classrooms belonging to you. Choose the course Classroom folder you want to work in, and in it create subfolder called 'IRL'. (Detailed guidance about using Google Drive is on this link: Google Drive )
Click on the IRL template in Word below, open a it as a Google Doc (Google will ask you if you want to do this at the top of the document ), add your learning outcomes, then save it in your new IRL folder in Google Drive.
Go to your Classroom. Choose the Classwork tab, then Create - Assignment - Add - Google Drive. Upload the IRL. Select ‘make a copy for every student’. Set the topic title as ‘Individual Record of Learning + course code’. Then click Assign.
Ask your students to go to Classwork, find the IRL as a topic, click on the document, complete the relevant sections, then click Turn In
Whenever the tutor/student needs to update the IRL, they just click on the topic title and go to the IRL (each student has their own copy).
Double click to enlarge the videos
IRL template in Word
IRL template in Word
Individual Record of Learning (Word).docxClick on the document
Click on the icon (square with an arrow) to make full size
Save to your Google Drive as a Google doc as described above and set as an assigment in Classwork, or
(least preferred) download it to your computer and email it.
How to set the IRL as a Quiz/Questionnaire in Google Classroom
How to set the IRL as a Quiz/Questionnaire in Google Classroom
Setting the IRL as a quiz using 'Google Forms' is very useful. You can see individual responses but additionally Google will create
a summary of answers in chart form using pie charts
a spreadsheet listing all your students' answers which you can use as your Group Profile.
To use the Quiz version of the IRL below, you must make a copy and save the copy to your own Google Drive first before editing. Otherwise any changes you make will be saved in the template here and other people won't be able to use it.
Below we explain how. Read the instructions carefully, and/or use the brief videos showing you how to complete each stage. Double click to enlarge each video.
A. Make a copy of the the IRL templates
A. Make a copy of the the IRL templates
Using Google Chrome (or any browser except Explorer), log in at www.Office.com and then into Google. This way you will be able to view the Google Forms.
Click on the IRL templates below
When each template is opened, click on the three dots menu (top right, next to Send) > Make a copy
Save to My Drive > Classroom > Your course's Google Classroom
Create a subfolder called IRL. Save the templates there.
Google Quiz IRL templates
Google Quiz IRL templates
B. Populate and share your IRL Quiz
B. Populate and share your IRL Quiz
Open the new versions of the IRLs from your Google Drive and edit them. Add the learning outcomes by copying and pasting from the website.
Go to your Google Classroom. Go to the Classwork tab, then Create - Assignment - Add.
Find the IRL for the start of the course in your Google Drive and upload it. Set the topic title as ‘Individual Record of Learning + course code’. Then click Assign.
Ask your students to go to Classwork, find 'Individual Record of Learning' as a topic , click on the quiz, complete the relevant sections, then click Submit or Turn In.
Create the IRL quiz for the end of the course in the same way at the appropriate time.
C. Find and save the responses to your IRL Quiz
C. Find and save the responses to your IRL Quiz
To see students' responses, go to the original IRL form in your Google Drive (you can't see their responses in Google Classroom). Click on the tab at the top called 'Responses'. Google gives you the option of seeing individual responses or a summary in charts. If you click on the green icon in the top right hand corner, you can also see all the students' answers as a spreadsheet. This you can use as your Group Profile for RARPA.
You can give your students feedback too - find the student's response in Classroom and you will see a box to do this with.
There is more on creating quizzes in Google Classroom elsewhere - follow the link below.
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