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Starting on My Homepage, you have two options to view your sessions which need attendance marks:
(1) These sessions Urgently Need Marking – if you have not completed the attendance for sessions that have already taken place, these sessions will appear under this heading.
(2) To mark today’s session, Your Upcoming Sessions will list all your sessions coming up in the next 7 days.
Click on the session name in either of these sections and it will take you directly to the Mark register page for that specific session.
Marking the register
Marking the register
On the Mark register page you will see a list of all your active students that you will need to mark the register for.
(3) You can use either the Present/Absent (tick mark/cross) buttons or,
(4) you can use the small arrow to expand the dropdown list and select from the other options.
(5) After selecting the first attendance mark, you can use the Fill Down button to give everyone the same mark, if all students are present.
(6) You must complete all marks for the register before you click on the Submit Marks button.
A pop up screen will appear confirming it has been successful.
You can further amend your student’s attendance marks by selecting the Edit Attendance button which will appear once you have submitted your first set of marks.
Remember to Submit Marks every time you make changes to attendance marks to save them.
Learner Confirmation
Learner Confirmation
Background
Background
Our funding bodies relaxed the rules on capturing learner signatures at enrolments. Instead of requiring handwritten signatures from everyone, they now accept a tick box to confirm that the details given at enrolment are correct. This relaxation of rules works well for enrolments completed via the website where ticking a confirmation box is mandatory to enrol.
This doesn’t suit phone enrolments though. For these learners, the college sends automated emails asking the learner to confirm their details and accept the Learning agreement by ticking a box on an online form. This satisfies our auditors.
We need to ensure students who enrolled over the phone complete this online form.
What you need to do
What you need to do
Some learners don’t action the email we have sent them - the email subject is City Lit enrolment confirmation and learning agreement.
To close this gap we have flagged this on the e-register, showing any learners who need to check their email and tick.
When taking attendance please look out for this flag and ask the learner to check their email, read it and follow the link.
Adding a visitor
Adding a visitor
Within the Mark Register page:
(1) Click on Add button and a blank line will appear on the register at the bottom of your student list.
Type the first name and surname in the fields provided, ensuring the spelling is correct - administrators may need to match enrolled students at a later date!
Then mark the visitor as present.
(2) Click on Submit Marks to save your changes. A pop up screen will appear confirming it has been successful.
Please note: on submitting the attendance marks, the visitor’s name will be saved and displayed in a reversed order: surname and then first name e.g. Smith John. This is a quirk in the system which we are unable to correct.
Navigating to Registers from All My Courses
Navigating to Registers from All My Courses
(1) Click on All My Courses in the left side of the screen. This will show a list of all of your courses. Your can sort your courses using the table headings.
(2) Click on the course Event name for the course for which you want to update the register.
This will take you to the Register Details page.
(3) On the Register Details page select Take Attendance from the side menu.
(4) You will see a list of all your course sessions with the current session available for marking and past sessions available for editing.
Click on Mark Attendance next to today’s session.
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