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This page reviews the process for confirming student attendance in SI Sessions.
This page reviews the process for confirming student attendance in SI Sessions.
Recording accurate session attendance is essential for tracking student progress and, in turn, helps the SI Program secure funding to continue supporting students across the ACC District!
Recording accurate session attendance is essential for tracking student progress and, in turn, helps the SI Program secure funding to continue supporting students across the ACC District!
Tracking attendance in each of your sessions is a very important aspect of this job. Not only do we have to report the cumulative totals every couple of weeks, but we use the student attendance data to create reports at the end of each semester.
We compare the grades of SI students versus non-SI students as a quanitative measure of the program's success. These reports provide important information about our department which ensures that SI at ACC will be funded for years to come.
Below are the specifics for how your students will enter their information when attending SI Sessions, and how you can confirm their attendance.
The Process for Taking Attendance
The Process for Taking Attendance
You have been sent a unique form for your course that looks like the image to the right. You must use this specific form to record your session attendance, do not make your own. Do not change anything other than the SI Session Day and Time options.
The form is designed to collect:
The day and time of the attended session
The name of the course (ex. MATH-1314: College Algebra)
The synonym of the course section (ex. 93052)
SIL name
Student names
Student ACC ID numbers (this contains a data validation feature that will only allow students to enter numbers, not letters)
Information about the session-type (ex. in-person or online)
When your session schedule is created, customize the form so that your schedule is reflected in the options under "SI Session Day and Time"
Make sure to update this if/when you reschedule sessions (whether temporarily or permanently)
Have each student complete this form each time they visit one of your sessions
Also have students fill this form out if you are working with them via email during your admin time
If the student does not enter their data, you are responsible for entering their data for them
Data will be collected every week for upper management at ACC. You must review your sign-in data every week
If your data is not up-to-date, you will be contacted by a member of the SI Team to update your attendance
Taking attendance for in-person sessions
Taking attendance for in-person sessions
⭐Share the form as a QR code:
⭐Share the form as a QR code:
For an in person session, you could also transform the link to the attendance form as a QR code and have your students sign in by scanning the code and filling out the form as they enter the session. Just make sure that the form is getting filled out by your students at the beginning of the session. At the start of the session, share the QR code via projector or have it scan-able on a device or piece of paper that students can access as they enter the session. You can create a QR by right clicking on your Google attendance form, and selecting "Create QR Code for this page"--this will only work in a Google Chrome browser.
⭐HIGHLY RECOMMENDED⭐
Share the form on a computer:
Share the form on a computer:
Access the form in a way that can be filled out by your students and have them sign in upon entering the room. A pro of this method is that you can ensure everyone at the session is signed in, unfortunately this can be somewhat time consuming. If the room you are working in has a computer you can have the students use that device, or if you're comfortable with your students signing in on one of your personal devices that is also an option.
How to Share the Form with Your Students
How to Share the Form with Your Students
You have a couple of options for sharing the form with your students. In order to access the options, begin by pressing "Send."
Share the form by email:
Share the form by email:
The first option that pops up, after you press the send button, is to share the form through email. You can email the entire class, if you have access to the email list, and everyone who potentially could attend the session will have access to the link. Note: please do not click the "collect emails" box, as it will require students to sign in to their ACC gmail account before completing the form.
Share the form as a link:
Share the form as a link:
The second (and arguably easier) option is to share the link with students at the beginning and end of your session. With this option, you can just copy and paste the link into the chat box and students can access the link to sign-in quickly before you get started. It can be helpful to click the "Shorten URL" option if you're using the link.
Troubleshooting
Troubleshooting
For those of you who are returning SI Leaders, you know that this new process is much easier than than past processes, but it does require some additional consideration and monitoring on your part.
For those of you who are returning SI Leaders, you know that this new process is much easier than than past processes, but it does require some additional consideration and monitoring on your part.
During or after each session, please review your attendance:
During or after each session, please review your attendance:
Do a rough count to ensure the number of responses entered for the day aligns with the number of students in your session that day.
If a student accidentally forgets to sign-in, please send them a quick email reminder. As students get used to the process, they will often remember to sign-in without any prompting from you.
If a student accidentally enters the wrong information, you can make adjustments to the data by clicking on the green Excel icon in the upper right-hand corner of the "responses" tab (see image to the right).
IMPORTANT: Please keep the attendance form in the same format!
IMPORTANT: Please keep the attendance form in the same format!
The sign-in information for all SI Leaders is combined into a master spreadsheet and all forms have to be the same to ensure continuity of the data. You may edit your session times, and add any additional synonyms you are supporting beside the synonym(s) already on the form, but please don't add or take away any questions.
The sign-in information for all SI Leaders is combined into a master spreadsheet and all forms have to be the same to ensure continuity of the data. You may edit your session times, and add any additional synonyms you are supporting beside the synonym(s) already on the form, but please don't add or take away any questions.
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