Taking Attendance

This page reviews the process for taking and confirming student attendance in SI Sessions.

Recording accurate session attendance is essential for tracking student progress and, in turn, helps the SI Program articulate its reach and secure funding to continue supporting students across the ACC District!

Tracking attendance in each of your sessions is a very important aspect of this job. Not only do we have to report the cumulative totals every couple of weeks, but we use the student attendance data to create reports at the end of each semester.

We compare the grades of SI students versus non-SI students as a quantitative measure of the program's success. These reports provide important information about our department which ensures that SI at ACC will be funded for years to come.

Below are the specifics for how your students will enter their information when attending SI Sessions, and how you can confirm their attendance.

Sign-In Form Process

You will be sent a personalized link and QR code to the SI Session Sign-in (blue fish 🐟) Form for each of your sections that looks like the image to the right. The first few questions will be pre-filled for your students' convenience. One of your start-of-term tasks is to check that a) both link and QR code work and b) that the pre-filled information is correct.

You must use this specific form to record your session attendance, do not make your own.

Data this form collects

Pre-filled:
- Course Title (e.g., MATH-2415: Calculus III)
- The 5-digit synonym of the course section (e.g., 93052)
- SIL name (e.g., Haley Hartel)
Students Provide:
- Session type (e.g., in-person or online)
- The date and time of the attended session (e.g., 2/25/56, 9:00AM)
- Student name
- Student ACC ID numbers (this contains a data validation feature that will only allow students to enter numbers, not letters)

Have each student complete this form every time they visit one of your sessions
- Also have students fill this form out if you are working with them via email during your admin time
- If the student does not enter their data, you are responsible for entering their data for them (instructions below)
- Anyone who accesses more than one pre-filled link (this might be you, OR YOUR STUDENTS if they have more than one class with SI support) will get a pop up that says “Continue current draft?” Hit continue! This will use the most recently accessed pre-filled link!
Data will be collected every week for reporting to ACC. You must review your sign-in data every week
- This is a task you can complete during your Admin Time
- If your data is not up-to-date, you will be contacted by a member of the SI Team to update your attendance

Taking attendance for in-person sessions

⭐Share the form as a QR code:

At the start of the session, share the QR code provided for you via projector or have it scan-able on a device or piece of paper that students can access as they enter the session.
Just make sure that the form is getting filled out by your students at the beginning of the session.

⭐HIGHLY RECOMMENDED⭐

Share the form on a computer:

Access the form in a way that can be filled out by your students (e.g., on a laptop or tablet) and have them sign in upon entering the room. (A pro of this method is that you can ensure everyone at the session is signed in, unfortunately this can be somewhat time consuming. If the room you are working in has a computer you can have the students use that device, or if you're comfortable with your students signing in on one of your personal devices that is also an option.)
You can also send the link to your students in marketing emails or in a group chat or post it on the course Blackboard.

Taking attendance for online sessions

Share the form as a QR code:

At the start of the session, share the QR code on your screen as they enter the session.

⭐ Share the link in the chat:

Send the link in your video call chat as students enter. Recall that in many applications, students who enter the room cannot see previous chats so you will either need to pin the chat with the sign-in link or resend it each time new students enter the video call.
You can also send the link to your students in marketing emails or in a group chat or post it on the course Blackboard.
Just make sure that the form is getting filled out by your students at the beginning of the session.

⭐HIGHLY RECOMMENDED⭐

Confirming Attendance Process

⭐ For returning SI Leaders, this new process will be much simpler, but it does require some additional consideration and monitoring on your part.

During or after each session, please review your attendance on the Session Sign-in (blue fish) Response Form (linked on the Welcome Page):

1. On the Session Sign-In Form Responses Sheet, locate the black Data Slicers to filter through entries (recall that everyone's sign-ins will be logged here)

2. Filter by SIL Name to find entries for your sessions. If you support multiple sections, you may find it helpful to also sort by which Synonyms you support.

3. When you locate your entries, ensure the number of responses entered for the day aligns with the number of students in your session that day.

4. If a student accidentally forgets to sign-in, please send them a quick email reminder, or go ahead and sign in for them using the Session Sign-In (blue fish) form. As students get used to the process, they will often remember to sign-in without any prompting from you.

5. If a student enters in information incorrectly, please let the SI Team know by commenting on the mistake--right click on the cell with the error and select "Add a comment." Describe the error and and any changes that should be made (e.g., "eID should be 123456," or "Session took place on 1/28/26, not 1/26/25", etc.)

If you need assistance, you may end the comment with "@supplementalinstruction@austincc.edu" to notify the SI Admin Team.

Click the 'Next' button to navigate to Session Scheduling Form →

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