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This page reviews policies and procedures for scheduling, re-scheduling, or cancelling SI Sessions.
This page reviews policies and procedures for scheduling, re-scheduling, or cancelling SI Sessions.
The SI Session Scheduling Form is how SILs create and modify their SI Session schedule throughout the semester. When SILs submit the session scheduling form, the Admin Team are able to reserve campus rooms for in-person SI Sessions, keep track of SI Session times and locations across the ACC District, and confirm the worked time of SILs in any given pay period.
The SI Session Scheduling Form is how SILs create and modify their SI Session schedule throughout the semester. When SILs submit the session scheduling form, the Admin Team are able to reserve campus rooms for in-person SI Sessions, keep track of SI Session times and locations across the ACC District, and confirm the worked time of SILs in any given pay period.
Every Update, Same Form
Every Update, Same Form
Complete the Session Scheduling Form for any and all changes to your SI Session schedule. Each form submission is unique to individual session slots, so you must submit the form once per updated session slot.
Complete the Session Scheduling Form for any and all changes to your SI Session schedule. Each form submission is unique to individual session slots, so you must submit the form once per updated session slot.
Form Essentials
Form Essentials
SIL Basics
SIL Basics
- Your name
- Your employee email address (@austincc.edu)
- The email address of your Point Person
- The email address of your Mentor
- Your assigned Course Section ID
- Check out the SI Supported course list (also linked in the form) to get details about your assigned course!
Session Scheduling Type
Session Scheduling Type
6. The type of session schedule update you are submitting
6. The type of session schedule update you are submitting
7. The duration of your session schedule update
7. The duration of your session schedule update
8. The updated session's format (in person vs. virtual)
8. The updated session's format (in person vs. virtual)
Based on your answers in this section, the form will direct you to different pages before submission.
Updated Session Information
Updated Session Information
9. The weekday for the session you are updating
9. The weekday for the session you are updating
10. The date this scheduling update will take effect
10. The date this scheduling update will take effect
11. The date this scheduling update will terminate (should be the same as 10. for single session changes, should be the last day of the term for indefinite changes)
11. The date this scheduling update will terminate (should be the same as 10. for single session changes, should be the last day of the term for indefinite changes)
12. The start time for the updated session
12. The start time for the updated session
13. The end time for the updated session
13. The end time for the updated session
Optional Schedule Update Details
Optional Schedule Update Details
14. The reason for your SI Session schedule update
14. The reason for your SI Session schedule update
15. Any notes related to your SI Session schedule update
15. Any notes related to your SI Session schedule update
Initial Session Schedule Request
Initial Session Schedule Request
After surveying your students to determine what schedule works best for everyone, you will submit the form once for each weekly session slot on your schedule (i.e. if you choose to host two 1.5 hr sessions each week, you will submit the form twice).
Protocol for Initial Session Schedule Request
Protocol for Initial Session Schedule Request
Survey students of your course to determine what days/times work best for everyone
Use the survey results to complete the Session Scheduling Form once for each weekly session slot on your schedule.
This informs the SI Team of your SI Session schedule, who will add your SI Sessions to the SI Session Calendar.
In-person SILs will receive an email with their campus room reservation information
Update your sign-in form with your SI Session Schedule
Host your sessions at the scheduled time😎
Update Existing SI Session Schedule
Update Existing SI Session Schedule
When you need to update your existing SI Session schedule, you will submit the form first:
to cancel your previously scheduled session slot(s)
If you are rescheduling your previously scheduled session slot(s), you will submit the form again:
to schedule your new session slot
Make sure to submit this form process once per scheduled session slot.
Protocol for Updating Your Session Schedule
Protocol for Updating Your Session Schedule
Inform the students and professor of the session schedule update
Complete the Session Scheduling Form to inform the SI Team of the update
Update the SI Session calendar to reflect your session schedule changes
Update your sign-in form with the accurate session information
Session Scheduling Good to Know
Session Scheduling Good to Know
In-person sessions:
Due to the high volume of room requests that are initiated at the start of the semester, in-person SILs at select campuses may not get a room reserved before their first scheduled session. In-person SILs are encouraged to host their first session(s) online in the event that they do not have a room reserved before the first session.
There is no guarantee that you will be given a room unless there is ample notice given to the SI Team (preferably one week in advance of the session slot)
Rescheduling in-person sessions is very difficult at busy campuses due to lack of space, but you always have the option of having your makeup session be online
Online sessions:
Make sure the link to your virtual sessions are accurate before submitting the Session Scheduling Form!
Lecture time:
The rescheduling policy does not apply to missed lecture time. If you have to miss a lecture, you do not need to inform the SI Team but you cannot enter that time onto your timesheet and you will not be compensated.
Make-up Sessions:
All make-up sessions (e.g. cancelled sessions for ACC Campus closures or otherwise) must be virtual.
Test Review Sessions:
SI Leaders may use the time they would usually attend lecture, if that lecture is not meeting due to an exam, to host an additional "test review session" before the test. Test review sessions may only be scheduled for synchronous in-person or online courses. No additional session time will be provided for asynchronous classes.
Format - SI Leaders must complete the session scheduling form and update their calendars.
Space Availability - In-person test review sessions are subject to space availability, so the SIL should have a backup plan to host virtually.
No-Show Policy - No-show activities cannot be applied to a test review session.
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