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This page reviews the SI Session Calendar.
This page reviews the SI Session Calendar.
All sessions are added to the SI Session Calendar, so that we all know when and where SI Sessions are happening across the ACC District. Everyone in the SI Department has access to this shared calendar, and everyone is responsible for keeping the calendar information accurate and up to date.
All sessions are added to the SI Session Calendar, so that we all know when and where SI Sessions are happening across the ACC District. Everyone in the SI Department has access to this shared calendar, and everyone is responsible for keeping the calendar information accurate and up to date.
Initial SI Session Calendar
Initial SI Session Calendar
Using data from the Session Scheduling Form, the SI Admin Team will create the SI Session Calendar. This creates a template for each and every SI Session at ACC within Google Calendar.
Using data from the Session Scheduling Form, the SI Admin Team will create the SI Session Calendar. This creates a template for each and every SI Session at ACC within Google Calendar.
Literally every session
Literally every session
While it's useful to know when and where SI Sessions are happening at ACC, having the calendar visible at all times can be quite overwhelming.
While it's useful to know when and where SI Sessions are happening at ACC, having the calendar visible at all times can be quite overwhelming.
Pro tip: Toggle the SI Session Calendar checkbox off to hide the whole department's schedule from view when you are using Google Calendar
Updating SI Session Calendar
Updating SI Session Calendar
After all SI Sessions have been added to the calendar, it is the responsibility of SILs to modify and update the scheduled sessions in the calendar throughout the semester. There are three types of modifications SILs may make to the SI Session Calendar: (1) cancel a session, (2) reschedule a session, or (3) implement a new session schedule.
After all SI Sessions have been added to the calendar, it is the responsibility of SILs to modify and update the scheduled sessions in the calendar throughout the semester. There are three types of modifications SILs may make to the SI Session Calendar: (1) cancel a session, (2) reschedule a session, or (3) implement a new session schedule.
1. Cancel a session
1. Cancel a session
When cancelling session slot(s), SILs are adding an "❌" to the name of an existing event from the SI Session Calendar. SILs will cancel sessions only if they do not intend to make up the session at a later time (i.e. reschedule the session).
When cancelling session slot(s), SILs are adding an "❌" to the name of an existing event from the SI Session Calendar. SILs will cancel sessions only if they do not intend to make up the session at a later time (i.e. reschedule the session).
Examples:
SIL is ill and cannot host their session at the regularly scheduled time.
The students just took a test and are unlikely to attend an SI Session right after exam day.
2. Reschedule a Session
2. Reschedule a Session
When rescheduling session slot(s), SILs are modifying the date, time, adding a "➕" to the name, and/or location of an existing event on the SI Session Calendar. SILs may reschedule a single session slot at a time.
When rescheduling session slot(s), SILs are modifying the date, time, adding a "➕" to the name, and/or location of an existing event on the SI Session Calendar. SILs may reschedule a single session slot at a time.
Examples:
On exam day, SIL wants to reschedule their afternoon session to be a morning test review session.
SIL will be out of town during a regularly scheduled session slot, and would like to schedule a make-up session.
Remember: make-up sessions are restricted to being held virtually
3. Implement a New Session Schedule
3. Implement a New Session Schedule
When implementing new session slot(s), SILs are modifying the details of an existing event series on the SI Session Calendar. SILs will update the existing events.
When implementing new session slot(s), SILs are modifying the details of an existing event series on the SI Session Calendar. SILs will update the existing events.
Examples:
SIL implements a new SI Session schedule to encourage better student attendance.
Review the protocols below for each type of SI Session Calendar modification.
Cancel a Session Protocol
Cancel a Session Protocol
Inform the students and professor of the cancelled session slot(s)
Complete the Session Scheduling Form once for each scheduled session slot you are cancelling.
This informs the SI Team of updates made to any existing SI Sessions on the calendar.
Find the session slot(s) on the SI Session Calendar that you want to cancel.
You can only update one session slot at a time. Repeat steps 3-4 for every individual session slot that will be cancelled.
Edit the cancelled scheduled session slot(s) on the SI Session Calendar.
Click on the event and add "❌" to the beginning of the name of the event.
Continue to host your other scheduled sessions at their respective times😎
Reschedule a Session Protocol
Reschedule a Session Protocol
Inform the students and professor of the rescheduled session slot(s).
Complete the Session Scheduling Form once for each cancelled session slot AND once for each new session slot.
This informs the SI Team of updates made to any existing SI Sessions on the calendar.
Find the session slot(s) on the SI Session Calendar that you want to reschedule.
Update the scheduled session slot(s) event on the SI Session Calendar. Click and drag the SI Session event block to your new session slot time. Add a "➕" to the beginning of the name of the event. Then, make the following selections: "This event" --> "OK" --> "Don't send".
You can only update one session slot at a time. Repeat steps 3-4 for every individual session slot that will be rescheduled.
Update your sign-in form with your rescheduled SI Session slot(s).
Host your sessions at the rescheduled time😎
Implement a New Session Schedule Protocol
Implement a New Session Schedule Protocol
Inform the students and professor of the new SI Session Schedule.
Complete the Session Scheduling Form once for each cancelled session slot series AND once for each new session slot series.
This informs the SI Team of updates made to any existing SI Sessions on the calendar.
Find the session slot(s) on the SI Session Calendar that you want to reschedule.
Modify the scheduled session slot(s) event on the SI Session Calendar. Click and drag the SI Session event block to your new session slot time. Then, make the following selections: "This and following events"--> "OK" --> "Don't send".
You can only update one session slot at a time. Repeat steps 3-4 for every session slot that is updated to the new session schedule.
Update your sign-in form with your SI Session Schedule.
Host your sessions at their newly scheduled time😎
Good to Know
Good to Know
In-person SILs
Rescheduled in-person SI Sessions will not have a room reservation secured until SI Admin completes a room request on the SIL's behalf. For rescheduled in-person sessions, modify text in the event description to include "Room TBD". SI Admin will inform you of your reserved room information once it is available.
Remember that you always have the option to host sessions virtually. Be sure to include a link to your session in the event description.
All make-up sessions must be held virtually, even if the regularly held sessions are in-person.
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