Board Meeting 5/29/08
The Quarterly Board Meeting for Hawthorn Park was held on Thursday, May 29, 2008. Here are the topics and highlights of the meeting.
Please note: These are not the official meeting minutes. The official minutes are recorded by Stephanie Chapman Property Manager, and are archived at the offices of Sentry Management. Ray Dalto, Director - Assistant Secretary, also maintains a file of the official minutes.
Attendees
Board of Directors:
Ray Dalto (present)
Lee Fioretto (present)
Mike Hogan (present)
Tyler Linkenhoker (present)
Frank Maruca (present)
Frank Miles (not present)
Pat Whitesel (not present)
Sentry Management
Stephanie Chapman (present)
Other interested residents of Hawthorn Park
AGENDA
1. Call to Order
2. Establish Quorum
3. Proof of Notice
4. Reading/Waiver of Minutes 2/28/08 -- Reading waived.
5. President Report (M. Hogan) -- Mike reported that the tree work commissioned at the previous meeting went as planned. Mike also recognized Len Lesjak and his helpers for their work to clean up the southeast pond.
6. Treasurer Report (F. Miles) -- In Frank's absence, Stephanie provided this report. 12 homes were sent Intent to Lien letters. In response, 10 homes were brought current, including the required acceleration of annual dues. 2 homes have Liens. 1 home is in foreclosure. 1 home has sold. 2 homes are sale pending. As of 4/30 the Associations expenses are under budget by about $3,000. Cash reserves are approximately $10,000. The question of reducing dues was discussed. It was decided that since the cash reserves have not yet been built up to a comfortable level, the question of dues reduction will be postponed until later in the year, during the budget cycle.
7. Management Report (S. Chapman) -- Stephanie reported that 10 homes had failed backflow valves, and those homeowners were notified. Mike had requested Stephanie to prepare an indemnification letter to allow Pat Neal to terminate the old debt we have with him on paper. However, Stephanie said this would require a lawyer to prepare it, so it is on hold right now. Stephanie reported that the swale north of Phase II is due for certification renewal, and her efforts to reach Zoller Engineering have not been successful. Ray offered to help Stephanie make contact.
8. Committee Reports
a) Activities Fund (F. Maruca) -- Frank reported a balance of $1099.
b) Social (L. Fioretto) -- Lee reported that 59 people attended the Annual Picnic. The Board thanked Lee for his hard work to make the picnic a big success. Lee noted that the Ladies Tea is scheduled for 10/19/08, and he is looking for someone to host it and plan it. Lee also mentioned that someone is needed to lead the Annual Holiday Party planning committee. Also we will need a place to hold the party, since the Palma Sola Botanical Park is not already booked and paid for.
c) ARC (L. Fioretto) -- Lee reported that 12 applications have been approved. An Association member asked about a fence that her neighbor intended to erect. Lee said there has been no ARC application made as of today.
d) Landscape/Common Grounds Maintenance (F. Maruca) -- Frank reported that the beds have been mulched and they look good. Frank and Ray reported on their odyssies with the swale north of Phase II. It appears that repeated swale damage is being caused by run-off focused from a downspout at one particular home. Ray and/or Frank will discuss this with the homeowner. After that, Property Management may send a friendly letter.
9. Action Items Review -- None.
10. OLD BUSINESS -- An Association Member, Tom Falcone, reported that the deteriorating fence facing the Fiddler's Green pond has been repaired. The repairs were made and paid by a Fiddler's Green homeowner. However, Tom informed the Board that the fence is on Hawthorn Park common property, which may or may not present a problem in the future. Lee mentioned that putting the fence where it should be (on FIddler's Green homeowner property) might not be feasible given the proximity of the property line to the water and SWFWMD regulations. Tom requested that the Board ask Pat Neal for his memory of the history of this fence.
11. NEW BUSINESS: -- Mike reported that Frank Miles has decided to relocate back to California. Therefore, he has resigned from the Board effective 6/1/08. The Board is in search of a new Treasurer. In the meantime, Treasurer duty will be picked up by Mike Hogan and Frank Maruca.
12. OTHER BUSINESS -- Tyler asked for discussion on the topic of background checks on renters. Stephanie reminded the Board of the legal risks to the Association should and undesirable person be denied. After more discussion it was decided to explore credit checks instead (as a proxy for criminal checks). Stephanie accepted Mike's request to make a proposal at the next Board meeting.
13. Next Meeting
14. Adjournment
Summaries of previous meetings:
10/2/07 (Special Meeting - Budget Workshop)
[This page last updated 5/29/2008]