Create internal invoice

Using the internal invoicing module

The internal invoicing module gives the administrator the ability to distribute the cost within the organisation based on actual usage.

In order to achieve this, an organisation tree structure must be created. In this tree, the users can decide their place in the organisation structure, alternatively, this task can be performed by the administrator.

It is important to consider the fact that only the leaf in the tree can consist of actual users (email addresses). Each leaf will represent a unit.

In the field "Debit code" you can set the same internal debiting code that each unit has within your company today. This code will be connected to the correct unit and the traffic generated by the unit when you chose to generate the invoice specifications.

Every message sent by a user in your organisation is marked with the organisational belonging for the specific user. In short, this means that the transaction history will stay with the units that the user have belonged to. If the user is moved, the traffic that the user has generated will stay in that unit.

The invoice specifications can be generated per month or for more extended periods of time. At the moment it is not possible to generate invoice specifications further back than January 2010.

The invoice specifications is generated as an Excel document.

The document has three sheets for easy handling. The sheets are described below.

All sums and prices is based on actual invoiced numbers, then you can edit the document if you want to have other prices internally.

Fixed fees that is common for the account, as domain fees, are distributed to each group depending on the groups part of the total invoiced amount.

Summary:

Here we have firstly a summary of the total cost for the period. Secondly there is a summary per unit. The first summary, with no unit, represents those costs that we were unable to connect to a certain unit. This could be users that has not been placed in a unit, and their related traffic. It could also be traffic relating to a user that has been deleted.

Detailed Info:

Here you also find a summary of the total cost for the period. There is also a detailed specifikation for each unit.

To the right you find the pricelist used in the document, here you can change prices if you for example would like to make internal invoices with different pricing or if you want to divide fixed fees differently. The pricelist is linked to all sheets and changes here will affect the entire document.

Data:

This is a raw list of the invoice specification. This could be useful if you want to read it into your system or if you want to make your own formatting and calculations.

In Swedish below:

Fasta kostnader:

Det är värt att notera att fasta kostnader som Domänavgifter, Interndebiteringskostnad, Fasta kundavgifter, ... debiteras till avdelningarna i relation till storleken på dom ej fasta kostnaderna som trafik och användarkostnader. Detta innebär att en avdelning som har högre trafik och användarkostnader - debiteras en större del av de fasta kostnaderna.

Genom att generera extraktet i ett Exceldokument, erhålles full flexibilitet att ändra på pris och tilldelning av kostnaden.