Internal billing
The internal billing module gives the administrator the ability to distribute the cost within the organization based on actual usage.
The result is downloaded as an xls-file, see example file attached to the bottom of this page.
In order to achieve this, an organization tree structure must be created. In this tree, the users can decide their place in the organization structure, alternatively, this task can be performed by the administrator.
Detailed Info:
Here you also find a summary of the total cost for the period. There is also a detailed specification for each unit.
To the right you find the pricelist used in the document, here you can change prices if you for example would like to make internal invoices with different pricing or if you want to divide fixed fees differently. The pricelist is linked to all sheets and changes here will affect the entire document.
Data:
This is a raw list of the invoice specification. This could be useful if you want to read it into your system or if you want to make your own formatting and calculations.
Information about Fixed Fees:
It might be vital to know that fixed fees such as, domain fee, internal billing fee and other fixed fees regarding the customer will be spread on the
units on a basis of useage. This means that a unit which has a higher amount of traffic and user related costs will receive a higher portion of the
fixed fees.
By extracting the Internal Billing to an Excel spreadsheet you obtain the possibility to modify the various elements to a plan more suitable for your organisation.
Summary:
Here we have firstly a summary of the total cost for the period. Secondly there is a summary per unit. The first summary, with no unit, represents those costs that we were unable to connect to a certain unit. This could be users that has not been placed in a unit, and their related traffic. It could also be traffic relating to a user that has been deleted.
The document has three sheets for easy handling. The sheets are described below.
All sums and prices is based on actual invoiced numbers, then you can edit the document if you want to have other prices internally.
Fixed fees that is common for the account, as domain fees, are distributed to each group depending on the groups part of the total invoiced amount.
Every message sent by a user in your organization is marked with the organizational belonging for the specific user. In short, this means that the transaction history will stay with the units that the user have belonged to. If the user is moved, the traffic that the user has generated before, will stay with that unit.
The invoice specifications can be generated per month or for more extended periods of time. The result is an xls-file.
It is important to consider the fact that only the leaf in the tree can consist of actual users (email addresses). Each leaf will represent a unit.In the field "Invoice code" you can set the same internal debiting code that each unit has within your company today. This code will be connected to the correct unit and the traffic generated by the unit when you chose to generate the invoice specifications.
