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Have an expense to be reimbursed? Follow these instructions for all reimbursements:
Have an expense to be reimbursed? Follow these instructions for all reimbursements:
Please Note: the decision as to whether an expense is reimbursable or not is up to the Department Director, not Finance. If there are any questions as to whether something is eligible for reimbursement, please speak with the Department Director
Please Note: the decision as to whether an expense is reimbursable or not is up to the Department Director, not Finance. If there are any questions as to whether something is eligible for reimbursement, please speak with the Department Director
Reach out to the finance team in #accounting to obtain a login to Abacus if you do not already have an account.
Setup your account through the invitation email.
First add your bank account: https://support.abacus.com/article/105-connecting-your-bank-account-to-receive-your-approved-expense-payment
Next, add any business related trips that are associated with your reimbursable expenses: https://support.abacus.com/article/128-using-trips-to-organize-travel-expenses
Lastly, begin adding your expenses by following these steps: https://support.abacus.com/article/51-how-to-submit-an-expense
Should you not know what category to put an expense under, please put Other and let Finance know. We will make sure this is categorized where it needs to go.
Please note that all reimbursed expenses must have a receipt in order to be processed with the exception of per diem. Should you need to process a per diem through Abacus, please reach out to #accounting and we will walk you through these steps.
Once your expenses are submitted, these will be routed to the Director of your department for approval.
Once approved by your Director, these will be routed to the Finance Team for approval.
Please note that if at any point your expense is denied, this does not mean you will not be reimbursed. You will receive an email with a link to the expense. Click on the link or access this expense in your Abacus account. Attached to the expense you will see an explanation as to what you need to do to cure the denial or why the expense was denied. If you are unsure what to do to cure the discrepancy, please reach out to Jason Rumfola or Jonathan Jackson.
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