What's included

What's included in your package

2m x 2m exhibition package

One pod table and two high stools
Standard single phase connection
Wired internet enabled network cable

4m x 2m exhibition package

Two pod tables and four high stools
Standard single phase connection
Wired internet enabled network cable

Stand orientation

Please refer to your Partner Success manager for your stand orientation.

4m x 4m exhibition package

Two pod tables and four high stools
1 x Reception Desk
Standard single phase connection
Wired internet enabled network cable

Partners have the option to brand their reception desk. If purchasing a branded reception desk add-on, please see more information here.

6m x 4m exhibition package

3 x pod tables and 6 x high stools
2 x Reception Desk (branding available on request for an additional cost)
Wired internet enabled network cable
3 x 16 amp EU standard single phase connection socket (pre-defined place according to drawing)
A hanging banner can be purchased at an additional cost. The template can be found here .

Partners have the option to brand their reception desk. If purchasing a branded reception desk add-on, please see more information here

*The TV can be purchased separately from the partner store.

Stand dimensions

Qatar Stand Guidelines per size - Provided Build (2).pdf

Additional information for provided build packages

Height

Stands are a fixed height of 2.438m (8’ 0”) or 3m (9’ 10”) for 4m x 4m stands.

Depth

The depth dimensions of your stands are determined by your contractual agreement. Please ensure your design team complete the artwork graphics here. All activations should remain within the dimensions of the allocated space.

End Caps

Web Summit Qatar branding will appear on end caps.

Cleaning

Cleaning packages are available to purchase from the Web Summit Qatar partner store.

Flooring

Carpet will be provided at the event.
Partners can purchase alternative colour options through our partner store. Provided build partners are not allowed to bring their own carpet.

Internet & Wi-Fi

An official event Wi-Fi network is provided for your internet connectivity needs, available to all attendees and throughout the entirety of the venue(s).

Ethernet cable: unless a preferred location is specified through a services placement plan, your network cable will be placed in the corner of your stand where the two walls join together. It is not recommended to pull the cable to a desired location as this can remove it from the network switch within your stand walls.

Provided build: Frequently asked questions

Can I change my artwork after I have submitted it?

Unfortunately, we will be unable to accept changes to artwork after January 9. After your artwork has been reviewed and approved by our design team, we will send it to print and it cannot be changed after this. We will be unable to send any artwork for printing after the January 9 deadline.

Can I run activities outside of my booth?

All activations must remain within the dimensions of your allocated space.

Where can I find examples of booths and popular activations from previous years?

You can find a full bank of imagery from Web Summit here.

Where can I see all partners exhibiting on the floor, including my competitors?

A full map of the venue will be released closer to the event.

What is my stand number?

Your Partner Success Manager will confirm your attendee-facing booth number in an email approximately one month prior to the event.

What is your waste disposal policy?

What is your sustainability policy?

As part of its 2030 Sustainability Strategy, Web Summit Qatar strives to be a Zero Waste event. As such, we have taken a zero-tolerance stance for any single-use plastic or single-use promotional items such as leaflets and flyers onsite. Web Summit Qatar would appreciate your support in this regard to ensure the event is as sustainable as possible. Please see information on Merchandise and sustainable options for swag here.

We encourage our partners to look at more sustainable alternatives when it comes to promotional items and swag. As such, we encourage partners to avoid any kind of plastic.

Waste disposal

Web Summit has long supported the UN Sustainable Development Goals (SDGs) and is committed to advancing their progress.

The cost of disposing of any abandoned non-reusable or non-recyclable waste materials will be billed out to the persons responsible at a minimum rate of €1000 by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.

We are asking partners to, where possible, repurpose or reuse all other waste materials which cannot be recycled, or dispose of those materials through their own waste disposal systems.

Cardboard and recyclable plastics: Any recyclable plastic and cardboard waste that builds up on your stand should be separated clearly and left for collection at your activation at the end of each day.

Fines: Partners and contractors who abandon materials or do not manage the disposal of their waste in accordance with the venue’s policies will be billed post-event by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.

What should I bring/not bring?

What should I bring ?

Below are some items that you may need to bring with you:

Multi-socket power board
Thunderbolt adapter
USB / HDMI adapter for Mac
Laptop & charger
Reusable water bottle

What should I not bring?

Single Use Plastic: If you are bringing any merchandise or SWAG to the event, please remember Web Summit have a zero-tolerance stance against single-use plastic on-site. This includes flyers, sweet wrappers and plastic bottles. We have examples of recommended swag can be found here
Pop-up banners are not permitted at Web Summit Qatar.
Hotspots or rogue networks of any kind are completely prohibited and against our T&Cs. EG: Portable Hotspots, MiFi Devices, iOT Beacons which provide WiFi capabilities
All exhibitors must also abide by Web Summit’s anti-harassment policy.

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