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Take the time to familiarise yourself with our provided build information, it will outline your deadlines and guide you with everything you need to guarantee a successful Web Summit. Use the sidebar to navigate to find information on stand artwork, TV and screen mounting and our partner store.
Take the time to familiarise yourself with our provided build information, it will outline your deadlines and guide you with everything you need to guarantee a successful Web Summit. Use the sidebar to navigate to find information on stand artwork, TV and screen mounting and our partner store.
Complete your onboarding form to create a partner profile as soon as possible
Onboarding call
Onboarding call information
Partner store - launches August 23 closes October 7
Ticket assignment - assign by November 8
Note the below optional deadlines based on your stand requirements and purchases
TV screen mounting plan - Submit by October 7
Branded reception desk - Submit by October 7
Press release - Submit by November 4
What's included in your package
What's included in your package
2m x 2m exhibition package
2m x 2m exhibition package
1 x pod table and 2 x high stools
Wired internet enabled network cable
16 amp EU standard single phase connection socket
Standard carpet in a deep grey colour
4m x 2m exhibition package
4m x 2m exhibition package
2 x pod tables and 4 x high stools
Wired internet enabled network cable
16 amp EU standard single phase connection socket
Standard carpet in a deep grey colour
Stand orientation
Please refer to the site plan for your stand orientation, and indicate the left and right walls artwork.
4m x 2m stands
The best way to get the orientation of your stand is to visualise yourself standing in front of your stand.
If the long wall is to your left - it is left aligned (meaning the short wall is on your right)
If the long wall is to your right it is right aligned (meaning the short wall is on your left)
4m x 4m exhibition package
4m x 4m exhibition package
2 x pod tables and 4 x high stools
1 x Reception Desk (branding available on request for an additional cost)
Wired internet enabled network cable
16 amp EU standard single phase connection socket
Standard carpet in a deep grey colour
Partners have the option to brand their reception desk. If purchasing a branded reception desk add-on, please see more information here
6m x 4m exhibition package
6m x 4m exhibition package
3 x pod tables and 6 x high stools
2 x Reception Desk (branding available on request for an additional cost)
Wired internet enabled network cable
3 x 16 amp EU standard single phase connection socket (pre-defined place according to drawing)
Standard carpet in a deep grey colour
A hanging banner can be purchased at an additional cost. Please talk to your partner success manager for more information.
*The TV can be purchased separately from the partner store.
Partners have the option to brand their reception desk. If purchasing a branded reception desk add-on, please see more information here
Stand Dimensions
Stand Dimensions
Additional information for Provided Build packages
Additional information for Provided Build packages
End Caps - Web Summit branding will appear on end caps.
Cleaning - Cleaning packages are available to purchase from the Web Summit partner store.
Flooring - Grey carpet will be provided at provided build stands the event. Partners can purchase alternative colour options through our partner store. Provided build partners are not allowed to bring their own carpet.
Internet & Wi-Fi - An official event Wi-Fi network is provided for your internet connectivity needs, available to all attendees and throughout the entirety of the venue(s).
Ethernet cable: Unless a preferred location is specified through a services placement plan, your network cable will be placed in the corner of your stand where the two walls join together. It is not recommended to pull the cable to a desired location as this can remove it from the network switch within your stand walls.
Frequently Asked Questions
Frequently Asked Questions
Can I change my artwork after I have submitted it?
Can I change my artwork after I have submitted it?
Unfortunately, we will be unable to accept changes to artwork after September 13 2024. After your artwork has been reviewed and approved by our design team, we will send it to print and it cannot be changed after this. We will be unable to send any artwork for printing after the September 13 deadline.
Can I run activities outside of my booth?
Can I run activities outside of my booth?
All activations must remain within the dimensions of your allocated space.
Where can I find examples of booths and popular activations from previous years?
Where can I find examples of booths and popular activations from previous years?
You can find a full bank of imagery from Web Summit here.
Where can I see all partners exhibiting on the floor, including my competitors?
Where can I see all partners exhibiting on the floor, including my competitors?
A full map of the venue will be released closer to the event.
What is my stand number?
What is my stand number?
Your Partner Success Manager will confirm your attendee-facing booth number in an email approximately one month prior to the event.
Can I bring my own screen and screen stand to the event?
Can I bring my own screen and screen stand to the event?
Partners can bring their own screen on a stand. Please see our shipping and storage section for more information.
Mounting a screen or interfering with the walls of the stand are not permitted.
Will there be carpet on the floor?
Will there be carpet on the floor?
Yes, there will be a grey carpet on the stand floor
What should I bring/not bring?
What should I bring/not bring?
What should I bring ?
What should I bring ?
Below are some items that you may need to bring with you:
Multi-socket power board
Thunderbolt adapter
USB / HDMI adapter for Mac
Laptop & charger
Reusable water bottle
What should I not bring?
What should I not bring?
Single Use Plastic: If you are bringing any merchandise or SWAG to the event, please remember Web Summit have a zero-tolerance stance against single-use plastic on-site. This includes flyers, sweet wrappers and plastic bottles. We have examples of recommended swag can be found here
Pop-up banners are not permitted at Web Summit.
Hotspots or rogue networks of any kind are completely prohibited and against our T&Cs. EG: Portable Hotspots, MiFi Devices, iOT Beacons which provide WiFi capabilities
All exhibitors must also abide by Web Summit’s anti-harassment policy.
Catering
Catering
FoodStory is the Partner catering supplier for Web Summit 2024. If you require catering services, please reach out to your Partner Success Manager and they share the full menu with you and will facilitate an introduction to the supplier. More about catering can be found here.
What is your waste disposal policy?
What is your waste disposal policy?
What is your sustainability policy?
What is your sustainability policy?
As part of its 2030 Sustainability Strategy, Web Summit strives to be a Zero Waste event. As such, we have taken a zero-tolerance stance for any single-use plastic or single-use promotional items such as leaflets and flyers onsite. Web Summit would appreciate your support in this regard to ensure the event is as sustainable as possible. Please see information on Merchandise and sustainable options for swag here.
We encourage our partners to look at more sustainable alternatives when it comes to promotional items and swag. As such, we encourage partners to avoid any kind of plastic.
Waste disposal
Waste disposal
Web Summit has long supported the UN Sustainable Development Goals (SDGs) and is committed to advancing their progress.
The cost of disposing of any abandoned non-reusable or non-recyclable waste materials will be billed out to the persons responsible at a minimum rate of €1000 by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.
We are asking partners to, where possible, repurpose or reuse all other waste materials which cannot be recycled, or dispose of those materials through their own waste disposal systems.
Cardboard and recyclable plastics: Any recyclable plastic and cardboard waste that builds up on your stand should be separated clearly and left for collection at your activation at the end of each day.
Fines: Partners and contractors who abandon materials or do not manage the disposal of their waste in accordance with the venue’s policies will be billed post-event by the event organiser, based on the volume and type of waste generated, at the discretion of the event organiser.
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