Masterclass pre-event call

Find a recording of the call here

Web Summit 2024 Masterclass Pre-Event Call – 2024/10/23 14:55 IST – Recording

This session will focus on masterclasses at Web Summit Lisbon 2024.

Tickets

Once your tickets have been issued they can be accessed from our ticket dashboard by your ticket manager for your company. Your ticket manager can assign tickets to your team.

You need a ticket to access the event and download the mobile app.

Please note: Don’t forget to allocate your masterclass host a ticket so they appear on the schedule

Registration and event access

Event accreditation

You’ll need to register and collect your lanyard and wristband in order to gain access to Web Summit.

Your ticket can be found by logging into the Web Summit mobile app.

Please note: You must present a national photo ID at registration to receive your accreditation

Acceptable photo ID: Passport, Driving license or Government issued IDs.

Advanced registration is recommended, if your masterclass is an early morning session.

Show schedule

Web Summit 2024 will run from November 11-14. The action will kick off on Monday, November 11 with our opening night taking place in the MEO Arena (limited capacity, first come first served). The exhibition floor will be open from November 11-14, with early access for partner ticket holders.

Please note talks, roundtables and masterclasses will begin at approximately 10am each day (November 12-14).

Show floor opening hours

Where are masterclasses located?

Meeting point for your hosts and team

There will be a sign to indicate where your team will meet the Web Summit team. Please meet the partner success team at the dedicated meeting point in the masterclass area 15 minutes prior to the start of your scheduled masterclass.
Ensure your host’s are present alongside any members of your team who will be lead scanning or greeting attendee’s at the door.

On the day of your masterclass

Step 1: Please meet the partner success team at the dedicated meeting point in the masterclass area 15 minutes prior to the start of your scheduled masterclass.

Please take into consideration potential queues to access the venue if your masterclass is early in the morning. Take advantage of partner early access from 7:30am if your masterclass is early in the morning

Step 2: Set up your presentation and hosts with our AV team.

Step 3: Get ready to greet your attendee's and commence your session.

Don't forget to bring your own laptop, adapters, chargers and USB's if required.

Presentation and AV notes

Ensure presentations are in 16:9 widescreen format.
Ensure any audio and/or video embedded in your presentation is in .mov format and set to autoplay.
The presentation must operate offline. We endeavour to provide a sufficient wifi service, but we cannot guarantee that it will be available at all times.

If you are presenting slides during your masterclass session and wish to share these with the attendees post-event, you could include a QR code at the end of your presentation, which attendee’s can scan to access the presentation after the masterclass.

Once your Masterclass ends

If you'd like to chat to attendee's afterwards please do so outside the Masterclass area.

Staff and security will be clearing the Masterclass PT Meeting Centre to make way for the next scheduled sessions safley.

How to promote your masterclass

Your masterclass will feature on our schedule on the website and app. We would recommend sharing the link of your masterclass to promote it to attendee’s.

Top tip: Check out our social media assets section on our Partner Hub.

Masterclass Hosts

Please assign your host a ticket.
Please ensure your host completes their profile on our app.
Once assigned, they’ll appear on our masterclass schedule on both the website and our mobile app.

Lead generation

There are two ways of generating leads at the door of your masterclass.

Scanning attendee’s lanyards at the door, or directing attendee’s to connect with your partner profile via your A1 QR code board.

Company Scanning Mode

You will scan attendee’s lanyards using company scanning mode at the door of the masterclass.
The source of the lead will appear under the name of your team member who scanned the attendee.
Please note: The attendee must accept your connection before they convert to a lead. This will appear as the time the scan was accepted.

Using company scanning mode

This lead scanning function is controlled by the ticket owner and can be enabled from your ticket dashboard.

Any attendees scanned by your team in company scanning mode will appear in 'Leads' in the main menu by clicking on your profile picture in the top left-hand corner of your app.

QR Code

Each masterclass logo board will have a QR code
By scanning this QR code the attendee will connected directly to your company profile (once they accept the T’c & C’s)
You can encourage attendees to scan the QR code at the door.

Connecting with you via the schedule

Attendee's can connect with your company in advance of the event.

This will appear as a lead in your dashboard, under the source "Timeslot".

Masterclass preferences form

To help the flow of your masterclass on the day, we want to collect some information prior to the event regarding lead generation and masterclass slides. This will also help you and your team to think about the running of your masterclass.

Will you be attending Web Summit in person to be the main point of contact on site at the Masterclass?
In the event that your masterclass if full, do you have a slides or content to send to attendees?
If an attendee arrives late, would you be happy to let them enter the Masterclass once the session has commenced? Please note:This may interrupt your host.
How do you plan to lead scan ?

FAQs

What if my masterclass is at capacity?

Encourage your team to engage with attendee’s who can not enter your masterclass in the queues outside.
Scan your attendee badge to connect with them. You can reach out to them during the event to share your key takeaways.
Offer to share the slides and content with attendees.
Encourage attendees to visit your stand at the event.

Who manages the queues and attendees in the masterclass area at the event?

The Web Summit team will manage the flow of attendees to and from your masterclass.

I've invited several attendee's to our Masterclass, how can I ensure they get a seat?

Advise them to queue up at least 15 minutes in advance of the session, as Masterclasses are first come first served.

Can I get a list of people who are interested in my masterclass?

We can share the number of attendees who have pinned this to their schedule.

You will be able to connect with any attendee who shows up to your masterclass on the day.

Can I film my masterclass?

Masterclasses can only be filmed on a handheld device. Please visit our filming guidelines on our Partner hub.

Does my host need a ticket?

Yes your host needs a ticket from your ticket allocation to create their profile and access the venue.

Do I need to send you my presentation?

No.

Our AV team will be on hand to assist you if you are using a presentation.

We would recommend having your presentation on a laptop and a USB key just in the event of any issues.

Note: A presentation is not mandatory.

Next steps

Complete your Masterclass Preferences Form here

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