How to guides for KYOCERA Devices

How to setup scan to e-mail

Privacy and security notice

Use a _dedicated_ e-mail address for the printer to use to send email
Do not use your personal or work email address

The printer uses an e-mail server to deliver e-mail to a recipient

Step 1 - Log into the printer's Command Center web page

Access the printer's Command Center RX web page
- (How to access the Command Center)
Log into the printer's Command Center RX web page
- (How to log into the Command Center)

Step 2 - Check Network Settings

Check TCP/IP settings

Select Network Settings
Select TCP/IP
Under IPv4 Settings

If DHCP is set to Off, is the printer configured to use a Default Gateway IP address?
If DHCP is set to Off, is the printer configured to use a DNS Server (Primary) IP address?

Check Protocol settings

Select Network Settings
Select Protocol
Set to SMTP (E-mail TX) to On
Set SMTP Security to STARTTLS
Select Submit to apply any changes

Check Network Security settings

Select Security Settings
Select Network Security
- Serverside Settings and Clientside Settings must match
For TLS Version, only TLS1.2 and TLS1.3 should be selected
For Effective Encryption, only AES-GCM and CHACHA20/POLY1305 should be selected
For Hash, only SHA2(256/384) should be selected
Select Submit to apply any changes

Step 3 - Set E-mail server settings

Select Function Settings
Select E-mail

For older models

Select Settings
Select Advanced
Select SMTP
Select General

E-mail server settings if using Google Gmail

E-mail server settings if using Microsoft outlook.com

E-mail server settings if using Microsoft 365

E-mail server settings if using a Microsoft Exchange server

E-mail server settings if using Yahoo mail

E-mail server settings for Apple mail

E-mail server setting if using other e-mail servers

Please contact the mail administrator for the settings to use

Step 4 - Create machine address book entries

Select Address Book
Select Machine Address Book
Select Add Contact
Enter a name in the Name field
Enter the recipients e-mail address in E-mail Address, under the E-mail section
Select Submit to save the contact

Example

Google Sites

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