How to create an Address Book entry

  1. Select Address Book
  2. Select Machine Address Book
  3. Select Add

Name field

E-mail section

  • Used for scan to e-mail


E-mail Address field

SMB section

  • Used for scan to folder


Host Name to IP address or Computer name or FQDN

Host Name field


Port Number field

If port 445 is specified

    • This sets the printer to use SMB over IP
    • If the Host Name is not an IP address then the printer will attempt to use DNS to resolve the Host Name

If port 139 is specified

    • This sets the printer to use NetBIOS over TCP/IP
    • If the Host Name is not an IP address then the printer will attempt to use NetBEUI to resolve the Host Name

Path field

shared folder name

Login User Name field

If the shared folder is on a home computer that is not part of a domain

  • computer name\user name

If the shared folder is on a computer that is part of a domain

  • domain name\user name
  • email address

If the shared folder is on a server that is part of a domain

  • domain name\user name
  • email address

Login Password field

The password of the Login User Name

FTP section

  • Used for scan to FTP server


Host Name

Port Number

Login User Name

Login Password

Connection Test

FAX section

  • Used when sending a fax to this recipient


  1. FAX number
  2. Sub Address
  3. Password
  4. TX Start Speed
  5. ECM
  6. Encryption
  7. Encryption Box
  8. Encryption Box No

Test and save the address book entry

  1. Click the Test button to confirm the values are correct
  2. Select Submit