Writing a Purchase Email

When writing a purchase email, it’s essential to include as much detail as possible to make the process straightforward and understandable. Here are some key points to consider:

1. Website Links: Include direct links to the items or services you wish to purchase. This helps in locating the exact products quickly.

2. Item Details: Provide detailed descriptions of the items, including the model number, size, color, and any other relevant specifications.

3. Prices: List the prices of each item. If there are any discounts or promotions, mention them as well.

4. Quantities: Specify the quantity of each item you need to purchase.

5. Total Amount: Calculate and include the total amount for the purchase, including any applicable taxes and shipping fees.

6. Dates: Mention any important dates, such as when the items are needed by or any deadlines for the purchase.

7. Contact Information: Provide your contact information and any necessary details for the recipient to reach you if they have questions.

8. Purpose: Briefly explain the purpose of the purchase, especially if it’s for a specific event or requirement.

9. Other Details: Include any additional relevant information that could assist in the purchase process, such as preferred vendors or special instructions.

Email Sample 

Good evening

Thank you for your and the SCC’s support in our Nationals journey - below I have compiled transportation expenses that we’d like to prioritize purchasing with the listed items' order with the approved funding from February’s request ($6,960.78). 

1. Flights: via Southwest for Round-trip + no carry ons (total travelers: 18)

Times: (checked 3/6/24)

Departing flight - LAS to OAK 6:15am-7:50am, Thursday, April 11

Return flight - OAK to LAS 10:05pm-11:40pm, Sunday, April 14

Travelers’ information:

2. Rental vehicles: via OAK airport off-site rental car company Fox with no additional fuel plans.

*We will have 3 drivers, First Driver, Second Driver, and Third Driver.

Fox car rental company at OAK airport

Pick-up time

4/11 at 8:30am

Drop off time

4/14 at 11:30pm

Car type / Model 

Two: 7-passenger vehicle $309.00

Car type / Model 

One: 5-passenger vehicle $190.00

3. USA TKD Membership: This is through the USA TKD website: https://usataekwondo.sport80.com/v/1031750/basket

We have already put all of the memberships on the shopping cart. 

Login information:

Username/Email - tkd@unlv.edu

Password - xxxxxxxxxxxx

After the memberships are purchased, we will be able to add everyone's individual event to the shopping cart, which will be in a follow up email.

Thank you and please let us know if we are missing any information or if there need to be changes!